Payroll Supervisor

Payroll Supervisor (Full-Time, Remote)

Remote — United States | Full-Time | $65,000 – $70,000 / year

Ensemble Performing Arts is seeking a highly organized, detail-oriented, and people-focused Payroll Supervisor to join our Finance team and lead payroll operations across our growing portfolio of performing arts businesses. This role oversees the payroll team, ensures accurate and timely processing across multiple pay schedules, and safeguards payroll reporting and regulatory compliance.

This is the right fit for someone who thrives in a fast-paced, high-accountability environment, enjoys coaching a team, and takes pride in maintaining accuracy and compliance in payroll operations.

Key Responsibilities

- Team Leadership Supervise and develop payroll coordinators, setting priorities and workloads around each pay cycle
- Review work for accuracy, provide regular feedback, and conduct performance reviews
- Serve as the escalation point for complex payroll issues, employee inquiries, and manager questions
- Oversee the payroll group inbox to ensure timely, accurate responses

- Payroll Processing Oversee end-to-end processing of weekly, biweekly, and semi-monthly payrolls for hourly and salaried employees
- Review timekeeping data, overtime, shift differentials, bonuses, commissions, and retro adjustments before each run
- Approve payroll registers, resolve discrepancies, and release payments, including direct deposits, paper checks, and off-cycle payments
- Process garnishments, child support orders, and other deductions accurately and on schedule
- Ensure timely, accurate processing of adjustments and final pay

- Reporting & Reconciliation Reconcile payroll to the general ledger and coordinate with Accounting on journal entries and accruals
- Prepare payroll reports, such as labor cost, headcount, and overtime, for Finance and HR leadership
- Maintain controls that protect confidential employee and compensation data

- Tax & Compliance Ensure compliance with the FLSA and federal, state, and local wage-and-hour, payroll tax, and reporting requirements
- Oversee payroll tax deposits, quarterly filings (Form 941 and state equivalents), and year-end W-2/1099 processing
- Stay current on regulatory changes and update procedures and system settings as needed
- Support internal and external audits with clear documentation

- Systems & Process Improvement Administer the payroll system and partner with HR and IT on upgrades, integrations, and data accuracy
- Document procedures and identify opportunities to automate and streamline processes

Who You Are

- A people leader: you coach and develop your team, set clear priorities, and give feedback that helps people grow
- Compliance-minded: you know multi-state payroll and wage-and-hour rules, and you stay ahead of changes
- Accurate and detail-oriented: you catch discrepancies before payroll is released, not after
- A process improver: you document, streamline, and automate so the team can do more, more consistently
- Discreet and trustworthy: you protect sensitive employee and compensation data

Preferred Qualifications

- 5+ years of experience with core payroll functions, including 2+ years in a lead or supervisory role
- Working knowledge of multi-state payroll and wage-and-hour compliance
- Demonstrated ability to coach, develop, and lead a team
- Ability to manage multiple deadlines in a fast-paced environment
- Advanced Excel skills, including pivot tables, lookups, and reconciliations
- Excellent communication, organizational, analytical, and problem-solving skills
- Experience with Paylocity is a plus

Compensation & Benefits

The compensation range for this position is 65,000–70,000 per year, commensurate with experience. A competitive benefits package is provided, including medical, dental, and vision insurance; life and AD&D coverage; supplementary/voluntary benefit plans; Paid Time-Off; and a 401(k) with employer match.

To Apply

Please submit the following:

- A resume
- A brief cover letter outlining your interest in this role
- Responses to our short questionnaire about your background. Applications without a cover letter and questionnaire response will be considered incomplete and will not be reviewed.

Diversity is a strength of our community. If you meet most but not all of the qualifications, we still encourage you to apply.

About Ensemble Performing Arts

Ensemble Performing Arts, a four-time Inc. 5000 honoree, is one of the fastest-growing platforms of independently-run performing arts schools and businesses in the United States. We are powered by passionate educators and supported by a team that believes in preserving what makes each school and business unit special. With a multi-state, multi-entity footprint and active M&A pipeline, we are committed to operational excellence and a people-first culture grounded in respect, flexibility, and shared purpose. We offer opportunities for growth and leadership in a fast-scaling organization.

Who We Are

Our mission is to empower artists by safeguarding the businesses that love them ♡. Our values include:

- Stewardship: We are caretakers of our performing arts businesses and communities, helping them thrive by making it easy for our teams and educators to cultivate an enriching experience for the students we serve.
- Growth: Our performing arts businesses are integral to our success, and we are committed to their professional growth. As an ever-growing partnership across the performing arts education space, we seek to increase the high-quality resources provided to our businesses and the people who run them.
- Stagehands: Our Shared Services team runs in the background to support our businesses. By doing this, we champion students to be the real stars of the show!

To learn more about Ensemble Performing Arts, visit www.ensembleschools.com .

Ensemble Performing Arts is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status or disability status, or genetic information. Pursuant to the Los Angeles County Fair Chance Ordinance for Employers and any other state or local hiring regulations, we will consider for employment any qualified applicant, including those with arrest and conviction records, in a manner consistent with applicable law. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.