Spare Parts Warehouse Analyst

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Spare Parts Warehouse Analyst (Mebane, NC)

About the job

In this role, you will manage the factory’s spare parts inventory and ordering process , ensuring critical parts are available when needed to support Maintenance Plans. You will optimize stock levels in line with operational requirements and support Maintenance Planning & Reliability through accurate maintenance and spare parts data, preventive maintenance documentation, machine-hour tracking, and reporting on parts usage and costs. Your work will contribute directly to effective maintenance planning, budgeting, and continuous reliability improvement.

Responsibilities

- Manage the full spare parts lifecycle in SAP , from creation through disposal, ensuring accurate master data and alignment with business requirements.

- Ensure the SAP MRP process is correctly configured and running effectively; prevent duplicate, abnormal, or incorrect spare parts orders.

- Collect and validate information for new spare parts setup, including manufacturer, vendor, OEM part number, equipment usage, photos, drawings, manuals, and criticality ; check for existing/duplicate parts before submission.

- Prepare, submit, and track spare parts setup requests, coordinating with Maintenance, Engineering, Vendors, and Stockroom through completion.

- Maintain accurate linkage of spare parts to the correct equipment, production line, and asset .

- Coordinate with the Maintenance & Reliability Manager and Spare Parts Supervisor to ensure on-time parts availability for planned maintenance and expedite urgent requirements for breakdowns/corrective maintenance through OEMs, local suppliers, or Interco Spare Parts Transfers .

- Collect and update machine-hour readings and PM forecasting trackers to anticipate preventive maintenance and spare parts requirements.

- Prepare PM task list packets by line, area, equipment, and execution window based on run-hour maintenance schedules.

- Collect, review, follow up on, and file/upload completed PM documentation , ensuring signatures, measurements, comments, and follow-up requirements are complete.

- Track PM completion and compliance , identifying activities at risk of becoming overdue and supporting reporting.

- Optimize spare parts inventory to achieve annual stock objectives, periodically adjusting min/max and safety stock levels based on actual demand and the Standard Spare Parts Optimization Process.

- Conduct periodic stock analysis to identify obsolete inventory and yearly write-off opportunities , supporting write-off and physical destruction in line with the Global Obsolescence Management Process and local legislation.

- Generate spare parts usage and cost reports by line, asset, work order, or breakdown event to support maintenance planning, budgeting, and consumption analysis.

- Analyze usage patterns to identify opportunities for Preventive Maintenance Programs (TBM/CBM) as an alternative to increasing safety stock, coordinating implementation with the Maintenance Manager.

- Support company-wide Continuous Improvement initiatives, including IWS – Integrated Work System .

- Distinguish planned PM consumption from unplanned breakdown-related parts usage and identify high/repeat-use parts, recurring breakdowns, and work orders that may indicate chronic equipment issues.

- Review work orders for missing or incomplete equipment numbers, descriptions, priorities, and required parts , supporting accurate maintenance history in SAP/CMMS.

- Ensure spare parts are ordered and delivered on time , monitor supplier delivery performance, and coordinate with local and global functions to resolve delays or quality issues.

- Drive intercompany spare parts transfers to reduce surplus stock and avoid unnecessary OEM purchases when parts are available at other JTI locations.

- Support maintenance backlog reviews and work order readiness , following up on work awaiting parts, vendor support, or additional planning information.

- Ensure compliance with relevant JTI Management Systems , maintain organized PM and spare parts records for audit readiness, and follow maintenance-related action items through completion, including auditing completed PM tasks.

- Manage additional tasks and projects as required by the manager.

Requirements

- Bachelor’s degree or equivalent education and relevant experience.

- 3+ years of experience in tobacco or high-speed manufacturing, with exposure to maintenance, planning, stockroom, or MRO inventory.

- Experience with SAP Inventory Management and Plant Maintenance .

- Good understanding of work orders, PM task lists, equipment history, and asset records .

- Strong Excel skills , including pivot tables, formulas, filtering, sorting, and reporting.

- Project management knowledge and experience in technical/industrial environments.

- Knowledge of IWS, TPM, Lean, or Breakdown Elimination is a plus.

- Fluent English , written and spoken.

What you can expect

Join a dynamic and inclusive work environment which supports your professional development and personal well-being.

Benefits include:

- Annual performance-based bonus to reward outstanding achievements.

- Employee Stock Purchase Plan encouraging a sense of ownership and long-term commitment.

- Comprehensive medical, dental, and vision insurance plans for employees and their families.

- Life insurance coverage to provide peace of mind.

- 401(K) plan with company matching contributions to support retirement planning.

- Generous paid time off and paid family leave up to 20 weeks, supporting work-life balance.

- Short-term and long-term disability coverage.

- Education and tuition assistance programs to foster continuous learning and career growth.

- Flexible dress code fostering a comfortable and professional workplace culture.

- Regular office events, snacks and drinks, and volunteering opportunities enhancing employee engagement and community contribution.

- Employee Assistance Programme offering confidential counselling and support for employees and their family members.

Are you ready to join us? Build your success story at JTI. Apply now!

Next Steps:

After applying, if selected, please anticipate the following within 1-3 weeks of the job posting closure: Phone screening with Talent Advisor > Assessment tests > Interviews > Offer. Each step is eliminatory and may vary by role type.

At JTI, we strive to create a diverse and inclusive work environment. As an equal-opportunity employer, we welcome applicants from all backgrounds. If you need any specific support, alternative formats, or have other access requirements, please let us know.