Administrative Assistant

Change the world. Love your job.
Texas Instruments is seeking an experienced dynamic Administrative Assistant to provide administrative support for a senior leader. The responsibilities will include collection and preparation of information for use in discussions/meetings of executive staff and outside individuals. This assistant makes high level contacts of a sensitive nature inside and outside the company. In this role you will need in-depth knowledge of company operations, policies, and procedures. This position requires a strategic thinker with impeccable discretion, superior organizational skills, and the ability to anticipate needs before they arise. The ideal candidate will be a consummate professional, adept at managing complex situations and interfacing with all levels within the organization.

Unique features of the job

This role is highly visible to TI's executive management due to the strategic importance. Our continued success relies heavily on a strong team dynamic focused on detail-oriented execution, acting with urgency, getting great results, and being the best at what we do.

Key Responsibilities:

- Serve as the primary point of contact for internal and external communications on behalf of the executive
- Manage a complex and dynamic calendar, including prioritizing critical meetings and engagements
- Coordinate domestic and international travel, ensuring flawless execution
- Prepare and edit correspondence, presentations, and reports
- Organize meetings, employee celebrations, and strategic planning sessions
- Manage confidential and sensitive information with the utmost discretion
- Oversee special projects and initiatives as needed
- Coordinate office area and maintain a professional working environment
- Plan and executive events and meetings for leadership team
- Anticipate the executive's needs and proactively resolve potential issues

Texas Instruments will not sponsor job applicants for visas or work authorization for this position.

Minimum Requirements:

- High School diploma/GED
- 5+ years of relevant experience including project or program management, event planning and schedule coordination as well as experience coordinating international & domestic travel for leaders
- Expertise using productivity software tools in Microsoft Office (Outlook, Word, PowerPoint and Excel), SharePoint and SAP

Preferred qualifications:

- 2+ years of experience supporting senior managers with global teams
- High degree of curiosity to learn about the business, fast learner
- Strong balance of ability to work independently and take initiative to drive for results, with close alignment on business leader expectations
- Ability to work effectively in a fast-paced and rapidly changing environment
- Ability to establish strong relationships with key stakeholders critical to success, both internally and externally
- Strong verbal and written communication skills
- Ability to quickly ramp on new systems and processes
- Demonstrated strong interpersonal, analytical and problem-solving skills
- Ability to work in teams and collaborate effectively with people in different functions
- Ability to take the initiative and drive for results
- Strong time management skills that enable on-time project delivery