Payroll Administrator

Essential Functions:

Payroll Administration & Compliance

- Administer and oversee the accurate and timely processing of multi-state payroll operations.

- Analyze payroll data, earnings, deductions, taxes, and employee records to ensure compliance with company policies and applicable federal, state, and local regulations.

- Interpret payroll laws and regulations and provide guidance regarding payroll-related compliance matters.

- Serve as the primary resource for complex payroll issues, escalations, and exception processing.

- Review and approve payroll adjustments, off-cycle payments, termination payments, and special payroll transactions.

- Monitor payroll controls and identify areas of risk, recommending corrective actions when necessary.

- Participate in year-end payroll activities including W-2 processing, corrections, tax reconciliations, and regulatory reporting.

HRIS & Systems Administration

- Serve as a functional administrator for payroll and timekeeping systems, including UKG Payroll and UKG Dimensions.

- Evaluate payroll system functionality and recommend configuration improvements to increase efficiency and data integrity.

- Partner with HRIS, HR, and IT teams to test and validate payroll system updates, enhancements, and process changes.

- Analyze system data and troubleshoot payroll-related system discrepancies.

Data Analysis & Reporting

- Develop, analyze, and distribute payroll-related reports for management, Finance, HR, and operational leadership.

- Create and maintain recurring and ad-hoc reporting utilizing UKG Business Intelligence and other reporting tools.

- Analyze payroll trends, labor costs, accrual balances, tax liabilities, and workforce data to support business decision-making.

- Provide recommendations based on payroll metrics and operational analysis.

Process Improvement & Internal Controls

- Evaluate payroll processes and workflows to identify opportunities for automation, efficiency, and risk reduction.

- Design and implement improved payroll procedures, controls, and documentation.

- Participate in internal and external audits and ensure payroll practices adhere to established control standards.

- Lead payroll-related projects and process improvement initiatives.

- Develop and maintain payroll process documentation, standard operating procedures, and training materials.

Business Partnership & Employee Support

- Collaborate with management and business leaders to address payroll-related concerns and provide consultative support.

- Research and resolve complex employee pay issues requiring interpretation of policies and regulations.

- Build effective working relationships across all levels of the organization.

- Participate in cross-functional projects involving payroll, HR, benefits, compensation, and workforce management.

Qualifications

Required Education and Experience

- Associate's degree in Accounting, Finance, Human Resources, Business Administration, or related field; equivalent experience may be considered.

- Minimum 5 years of progressive payroll experience with multi-state payroll administration.

- Experience administering payroll systems, preferably UKG Payroll and UKG Dimensions.

- Strong knowledge of payroll tax regulations, wage and hour requirements, garnishments, and payroll compliance practices.

- Advanced proficiency with Microsoft Excel, including data analysis, reporting, and auditing functions.

- Experience creating and analyzing reports through BI or similar reporting tools.

Preferred Qualifications

- Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or related field.

- Certified Payroll Professional (CPP) designation.

- Experience supporting payroll audits and regulatory compliance initiatives.

- Advanced knowledge of HRIS and workforce management systems.

- Experience leading payroll process improvement projects or system implementations.

Knowledge, Skills & Abilities

- Comprehensive knowledge of federal, state, and local payroll regulations.

- Ability to apply independent judgment and discretion in resolving payroll, compliance, and operational issues.

- Strong analytical and problem-solving skills with the ability to identify trends and recommend solutions.

- Exceptional attention to detail while maintaining a strategic perspective.

- Ability to manage multiple priorities in a fast-paced environment.

- Excellent written and verbal communication skills.

- Ability to handle highly confidential and sensitive information.

- Strong consulting and relationship-building skills with all levels of leadership.

- Project management and process improvement capabilities.

- Advanced reporting and data analysis skills.

Benefits:

TridentCare offers a competitive wage and robust benefit package to full time employees . Part time employees are eligible for many of the same below, pro-rated. Benefits include:

- Two weeks of vacation time

- Health Insurance after 30 days!

- Sick time

- 8 paid holidays

- Same day pay available

- Medical insurance allowance, giving you the freedom to customize your plan to fit your needs

- Dental insurance

- Vision insurance

- Disability insurance

- Company paid life insurance

- 401(k)

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