Remote Quoting Specialist

Job Title: Quoting Specialist

Job Description The Quoting Specialist generates accurate bills of materials and prepares project quotations based on provided project plans, serving as the primary point of contact for all quotes within an assigned territory. In this role, you work closely with field sales representatives on a daily basis and interact with external customers on a limited basis. You determine the appropriate materials and supplies for each project, create and revise quotes in Salesforce, support pricing approvals, maintain contact information, and distribute submittal packages and product information upon request. You collaborate with multiple internal departments as needed, perform related administrative duties, and contribute to the development of new team members, all while upholding high standards of professionalism and confidentiality. Responsibilities

- Review and interpret project layouts and project plans, applying knowledge of company products to determine appropriate materials and solutions.
- Work closely with the field sales team to identify and confirm the proper materials and supplies needed for each job.
- Build strong working relationships with field sales representatives and provide ongoing support within Salesforce.
- Develop a detailed understanding of territory dynamics, including customer relationships, pricing strategies, and competitive landscape.
- Review bills of materials to extract the products required to generate complete and accurate quotes.
- Produce and deliver all quotes for the assigned sales territory, preparing new projects and quotes within Salesforce, confirming accuracy with the sales representative, and sending finalized quotes to customers.
- Modify existing quotes to reflect changes in quantities, products, customers, or other relevant details.
- Ensure that product numbers used on Salesforce project quotes match what is requested by the sales representative and/or customer, acting as a check and balance for accuracy.
- Edit pricing on Salesforce project quotes to align with the requested quoting strategy and approved pricing guidelines.
- Collaborate with internal departments to obtain product information and pricing needed to generate accurate and competitive quotes.
- Manage the Salesforce contact list for assigned sales representatives, including adding, deleting, and updating contact information.
- Review existing quotations in Salesforce to determine if pricing remains valid and update pricing as needed in collaboration with the market analyst and outside sales representatives.
- Maintain strict confidentiality of all trade secrets, pricing strategies, and company or customer information.
- Assist with the onboarding and development of new team members by sharing knowledge, best practices, and process guidance.
- Follow all company policies, procedures, and established workflows for quoting and customer support.
- Identify and create solutions to improve quoting accuracy, efficiency, and overall customer satisfaction.
- Consistently adhere to guiding principles of honesty, professionalism, and strong core values in all internal and external interactions.

Essential Skills

- Proven experience in quoting, estimating, or bill of materials generation.
- Demonstrated proficiency using Salesforce or other CRM software to create, manage, and update quotes and customer information.
- Strong proficiency in Microsoft Excel for organizing, analyzing, and managing quote and pricing data.
- Ability to work efficiently and accurately in a fast-paced environment with a high volume of daily quotes.
- Strong organizational and time-management skills, with the ability to prioritize multiple projects and deadlines.
- Clear and professional communication skills, both written and verbal, for effective collaboration with sales teams and internal departments.
- Ability to maintain confidentiality of sensitive company and customer information.

Additional Skills & Qualifications

- Civil or related industry experience, particularly in water infrastructure or construction, is a plus.
- Experience reading and interpreting construction documents is a plus.
- Familiarity with civil engineering concepts or civil CAD design is beneficial.
- Degree or equivalent experience in civil CAD design is a plus.
- Experience using Bluebeam or similar tools for reviewing plans and documents is an advantage.
- Experience or exposure to civil engineering, construction documentation, or related technical fields is helpful.
- Comfort using CRM platforms and related digital tools in a fully remote environment.

Work Environment This is a fully remote position, and all necessary equipment is provided to support your work from home. The role is fast-paced, with an expectation of completing approximately 2060 quotes per day, requiring focus, accuracy, and efficient time management. Standard working hours align with U.S. time zones: 8:00 a.m. to 5:00 p.m. Eastern Time or 7:00 a.m. to 4:00 p.m. Central Time. You will work extensively with Salesforce, Microsoft Excel, and other digital tools to manage quotes, contacts, and project information. The culture emphasizes honesty, professionalism, collaboration, and opportunities for growth, including one-on-one training with a mentor and the potential to move into different groups within the organization based on your experience and performance.
Job Type & Location
This is a Contract to Hire position based out of Hilliard, OH.
Pay and Benefits
The pay range for this position is $21.00 - $25.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract to Hire position based out of Hilliard, OH.
Application Deadline
This position is anticipated to close on Oct 31, 2026.
Workplace Type
This is a fully remote position. About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without
regard to race, sex, age, color, religion, national origin, veteran status, disability,
sexual orientation, gender identity, genetic information or any characteristic protected
by law.

If you would like to request a reasonable accommodation, such as the modification or
adjustment of the job application process or interviewing process due to a disability,
please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the
city and county of San Francisco, we will consider for employment qualified applicants
with arrest and conviction records.

Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a
condition of employment or continued employment. An employer who violates this law
shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process,
including sourcing, screening, and evaluating candidates. AI helps assess applications
and qualifications, but final decisions are made by our hiring team. By applying, you
acknowledge and agree that your application may be reviewed using AI tools.