Billing Specialist

Construction Billing Administrator

Location: Omaha, NE (On-Site) Employment Type: Full-Time

Position Overview

We are seeking a detail-oriented and organized Construction Billing Administrator to support project operations for a growing construction team. This individual will play a key role in managing project documentation, billing processes, project coordination, and communication between internal teams, subcontractors, and clients. The ideal candidate will have experience within the construction industry, particularly in Mechanical, Electrical, environments, and possess a long-term career mindset with a desire to grow into estimating and project support functions.

Key Responsibilities

- Coordinate and manage project billing and invoicing activities.
- Maintain accurate project documentation, contracts, change orders, and compliance records.
- Assist with project planning, scheduling, and administrative support for project managers.
- Communicate effectively with clients, vendors, subcontractors, and internal stakeholders regarding project status and documentation requirements.
- Track project milestones and ensure documentation is completed accurately and on time.
- Support project compliance with company standards, safety requirements, and industry regulations.
- Generate and maintain reports using Microsoft Excel and other project management tools.
- Assist with estimating and project costing activities as needed, with training provided.
- Provide general administrative support to ensure smooth execution of construction projects.

Qualifications

- 2+ years of experience in construction project administration, project coordination, billing, or related construction support roles.
- Experience within the construction industry, preferably MEP (Mechanical, Electrical, or Plumbing) contracting.
- Experience working for a construction company, mechanical contractor, trucking company, or similar project-based environment.
- Strong organizational skills with exceptional attention to detail.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities and work effectively in a fast-paced environment.
- Proficiency in Microsoft Office Suite, including basic Microsoft Excel skills.
- Experience with project management software preferred.
- Desire to build a long-term career within project administration, estimating, or construction operations.

Preferred Qualifications

- Exposure to construction billing, job costing, or estimating processes.
- Familiarity with project lifecycle documentation and construction contract administration.
- Strong team-oriented mindset with the ability to collaborate across departments.

What We Offer

- Opportunity for long-term career growth within a stable and growing organization.
- Hands-on training and development in project administration and estimating functions.
- Collaborative team environment with exposure to all aspects of construction project operations

Job Type & Location This is a Contract to Hire position based out of Omaha, NE.
Pay and Benefits
The pay range for this position is $23.00 - $33.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract to Hire position based out of Omaha, NE.
Application Deadline
This position is anticipated to close on Oct 30, 2026.
Workplace Type
This is a fully onsite position in Omaha,NE.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.