ADMINISTRATIVE ASSISTANT III - SES - 60000125

Requisition No: 885711

Agency: Children and Families

Working Title: ADMINISTRATIVE ASSISTANT III - SES - 60000125

Pay Plan: SES

Position Number: 60000125

Salary: $45,000 - $50,000 based on experience

Posting Closing Date: 10/25/2026

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Administrative Assistant III

Florida Department of Children and Families

Tallahassee, Florida

Open Competitive

Current employees will be compensated in accordance with the DCF salary policy.

How you will make an impact :

This position applies Human Resources’ Guiding Principles of Excellent service delivery and support to our customers; Enabling our employees to help the vulnerable; Empowering HR to be more innovative; Bringing organization and standardization to the entire Department.

What you will do:

- Provide essential administrative and organizational support to Human Resources managers and executives.

- Manage agendas; schedule meetings and conference rooms.

- Book travel using Statewide Travel Management System (STMS).

- Purchase through MyFloridaMarketPlace (MFMP) following purchasing rules and guidelines.

- Clear charges in the State of Florida WORKS program.

- Answer, screen, and direct client phone calls to the appropriate team member.

- Open, sort, and distribute incoming correspondence, to include faxes and emails.

- Submit new hire packets and request personnel actions.

- Coordinate program activities such as training, meetings and employee appreciation events.

- Maintain supplies by determining and anticipating inventory levels; place and expedite orders and verify receipts.

- Demonstrate knowledge of agency and program procedures and policies.

- Ensure the confidentiality of all sensitive information and documents.

- Perform other duties assigned.

Qualifications:

- Two years of administrative, clerical or executive support experience.

- Proficient user of Microsoft Office Suite.

Preferences:

- Experience with purchasing through MyFloridaMarketPlace (MFMP) following purchasing rules and guidelines.

- Experience with the State of Florida WORKS program and using a state issued P-Card.

- Experience preparing and submitting travel requests and reimbursements through our Statewide Travel Management System (STMS).

Knowledge, Skills, and Abilities:

Knowledge of administrative principles and practices. Knowledge of office procedures and practices. Knowledge of the methods of data collection. Knowledge of

the principles and techniques of effective communication. Ability to collect, evaluate and analyze data relating to administrative

functions such as accounting, personnel, purchasing or report writing. Ability to prepare correspondence and administrative reports.

Ability to understand and apply applicable rules, regulations, policies and procedures. Ability to utilize problem-solving techniques.

Ability to work independently. Ability to plan, organize and coordinate work assignments. Ability to communicate effectively. Ability to establish and maintain effective working relationships with others.

Candidate Profile (application) must be completed in its entirety.

- Include supervisor names and phone numbers for all periods of employment.

- Account for and explain any gaps in employment so that the hiring process is not delayed.

- Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.

- It is unacceptable to use the statement “See Resume” in place of entering work history.

- If you experience problems applying online, please call the People First Service Center at (877) 562-7287.

Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits.

For a more complete list of benefits, visit www.mybenefits.myflorida.com .

Growth Opportunities:

With 12,000 employees across the state DCF promotes opportunities and training for all. Our jobs are among the most challenging, complex, and difficult in State government. They are also among the most rewarding. All employees are encouraged to take advantage of available Department opportunities for advancement and professional development.

Where you will work:

Florida is the only state that borders both the Atlantic Ocean and the Gulf of Mexico. In other words, no matter where you land in Florida, you’re never more than 60 miles from a body of saltwater. And if the beach isn’t your scene, there are 175 state parks to explore! Meanwhile, Floridians hail from a wide range of backgrounds, cultures, ethnicities, and walks of life, making it an incredibly diverse melting pot that many residents and visitors to Florida love. The Sunshine State is a great place to live and work – Come join our team!

About Department of Children and Families:

Mission: The mission of the Department of Children and Families is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.

Vision: We are a highly skilled workforce committed to empowering people with complex and varied needs to achieve the best outcomes for themselves and their families. In collaboration with community stakeholders, we will deliver world class and continuously improving service focused on providing the people we serve with the level and quality that we would demand and expect for our own families.

Values: A workforce that operates with integrity maintains loyalty to a code of ethics that requires the courage to take responsibility for providing the highest quality of service to the vulnerable. We are a solutions-focused learning organization built on a foundation of transparency in action and accountability of results. Both within the organization and among our stakeholders, we thrive in a culture of respect for diversity of opinion that is nurtured through open communication. High performing and committed, we are unified in our goal of excellence in achieving quality outcomes for those we serve.

To learn more please visit https://www.myflfamilies.com/ .

- If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon the date of your retirement.

- The position will perform all job tasks in accordance with laws, rules, regulations, policies, and requirements applicable to state and federal laws or procedures.

We hire only U.S. citizens and lawfully authorized alien workers.

Participation in the State of Florida Direct Deposit Program is required as a condition of employment per F.S. 110.113 , and enrollment must be completed within the first 30 calendar days of your appointment.

SELECTIVE SERVICE: Male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS) before their 26th birthday or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the SSS website: http://www.sss.gov .

BACKGROUND SCREENING REQUIREMENT: It is the policy of the Florida Department of Children and Families that any candidate being considered for employment must successfully complete a State and National criminal history check as a condition of employment, and also be screened in accordance with the requirements of Chapter 435, F.S., and, if applicable, Chapter 408, F.S. Employment may be terminated based on the background investigation results if the candidate begins employment before the background results are received, reviewed for any disqualifying offenses, and approved by the Department.

Background investigations shall include, but not be limited to, fingerprinting for State and national criminal records check through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies. Employees will be retained in state and national rap back program, providing real-time arrest hit notifications.

. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.