About this role
Duties & Responsibilities
- Enter and maintain project billing milestones to ensure distribution of customer invoices in a timely and accurate manner in accordance with contract terms.
- Process and apply incoming payments including ACH, wire transfers, checks, and credit card payments.
- Monitor customer account balances and aging reports.
- Conduct collection activities for past-due accounts while maintaining positive customer relationships.
- Investigate and resolve billing discrepancies, deductions, short payments, and credit balance issues.
- Reconcile accounts receivable subledger to the general ledger.
- Prepare customer statements and respond to account inquiries.
- Collaborate with Sales, Customer Service, Supply Chain, and Finance teams to resolve invoicing and payment issues.
- Maintain accurate customer records, tax documentation, and payment terms.
- Assist with month-end and year-end closing activities.
- Prepare AR reports, aging analysis, and cash collection forecasts for management review.
- Support internal and external audits by providing requested documentation and account support.
- Ensure compliance with company policies, accounting standards, and applicable regulatory requirements.
- Participate in continuous improvement initiatives to streamline billing and receivable processes and improve collection performance.
Required Skills & Abilities
- Proficiency with ERP and accounting systems.
- Strong Microsoft Excel skills, including formulas, pivot tables, and data analysis.
- Knowledge of general accounting principles and accounts receivable best practices.
- Excellent organizational skills with strong attention to detail.
- Effective written and verbal communication skills.
- Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
- Ability to prioritize tasks and “manage up” when appropriate or for clarification.
- An interest in learning a broad range of accounting areas and assisting in training others as the department grows.
Education & Experience
- Associate degree in Accounting, Finance, Business Administration, or related field; equivalent experience may be considered.
- 2+ years of accounts receivable, billing, or accounting experience.
- A work history which demonstrates consistency and intellectual flexibility.
Nice to have Experience:
- Bachelor’s degree in Accounting, Finance, Business Admin., or related field.
- Experience reviewing and understanding project sales agreements.
- Previous exposure to ASC 606 revenue recognition standards
Physical Requirements
- Prolonged periods of sitting at a desk and working on a computer
- Must be able to lift 15 lbs at times
- Must be able to commute daily to our worksite in Bend, Oregon