Office Associate, Senior - 4-H Youth Development

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Why Choose Us?

At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include:

- Generous Retirement Contributions:   The State contributes over 15% of your gross salary. With your mandatory employee contribution, the total contribution toward your retirement plan exceeds 19%.

- Exceptional Health & Prescription Coverage:   Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs (https://www.uwyo.edu/hr/employee-benefits/health-life-benefits/index.html) .

- Paid Time Off:   Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.

- Tuition Waiver:   Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.

- Wellness and Employee Assistance Programs:   Stay healthy with wellness initiatives, counseling services, and mental health resources.

At the University of Wyoming , we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW’s Benefits Summary .

JOB TITLE:

Office Associate, Sr 4-H Youth Development Program

JOB PURPOSE:

Are you ready to make a difference while keeping things organized, running smoothly, and creating meaningful impact? This position supports the Wyoming 4-H Youth Development Program by assisting the 4-H Program Leader, specialists, and staff in managing a dynamic department. It’s a role where your expertise in technology, communication, customer service, and multitasking will shine as you help empower Wyoming’s youth.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

As a key member of the 4-H Youth Development Program, you’ll support a mission-driven team and have a front-row seat to statewide youth development initiatives. Responsibilities include:

Program and Department Support:

Collaborate with the 4-H Program Leader, specialists, and foundation staff to keep operations smooth and effective.

Research and prepare resources, organize communications, and assist with newsletters, marketing materials, scholarship verifications, and travel arrangements.

Connecting Communities:

Be the go-to resource for Extension personnel and 4-H leaders across Wyoming’s 23 counties.

Work closely with the 4-H Program Leader to provide guidance and support to Extension personnel and 4-H leaders across Wyoming’s 23 counties.

Exceptional Customer Service:

Support 4-H families, volunteers, and the public with inquiries about program opportunities.

Financial and Administrative Wizardry:

Monitor budgets, process reimbursements, reconcile P-cards, and ensure financial accountability for department and foundation funds.

Track departmental purchases, inventory, and equipment while managing expenditures efficiently

Volunteer and Staffing Support:

Assist with the volunteer screening process and coordinate hiring and onboarding for work-study students and AmeriCorps members.

Event Champion:

Help bring events like the Wyoming State Fair, Showcase Showdown, and State Shoot to life. Work with vendors, volunteers, and families to ensure everything runs like clockwork.

Tech Guru:

Be a resource for Zsuite (our 4-H registration platform), UW systems, and mobile applications. Train staff and troubleshoot to keep everyone connected and informed.

Occasional overnight and weekend work may be required to support major events and projects.

WHAT WE'RE LOOKING FOR:
If you’re a multitasking master with a positive attitude, a knack for building relationships, and a heart for youth development, this is the role for you. Successful candidates will have strong organizational skills, a customer-focused mindset, and the ability to think on their feet. A love for 4-H (or a willingness to learn!) is a bonus.

PERKS OF THE JOB:

Be part of a supportive team that values collaboration, innovation, and making a difference.

Make a statewide impact by helping to shape the future of Wyoming’s youth.

Opportunities to travel and attend key 4-H events.

A role where no two days are ever the same!

PLEASE NOTE: Duties of this position often include physical activities associated with experiential learning. The University of Wyoming is an EEO/Affirmative Action employer and employees with disabilities may request reasonable accommodations.

COMPETENCIES:

- Analysis/Problem Identification

- Attention to detail

- Consistency

- Individual Leadership

- Initiative

- Quality Orientation

- Work Prioritization & Management

MINIMUM QUALIFICATIONS:

Education: Associate’s degree

Experience: 1 year progressively responsible work-related experience

Required licensure, certification, registration or other requirements: Valid driver's license with a motor vehicle record (MVR) compliant with the Driving for University Business SAP .

Experience Evaluation

Minimum experience requirements are evaluated on a full-time equivalent (FTE) basis. Relevant part-time experience will be prorated based on hours worked. For example, two years working an average of 20 hours per week is equivalent to approximately one year of full-time experience.

Applicants must include the average hours worked per week for all current and previous positions. Failure to provide this information may affect the evaluation of qualifications.

DESIRED QUALIFICATIONS:

- Three or more years of professional office experience or an equivalent combination of education and work experience

- Exceptional customer service skills to include pleasant phone skills, conflict resolution, and possess a professional demeanor

- The ability to multi-task, stay organized, and possess strong attention to detail

- Strong time management skills and planning/managing calendars and schedules

- Ability to work independently and contribute to and be part of a team.

- Ability to take a project from conception/inception to successful completion within a specified time

- Experience managing an office and keeping track of inventory

- Experience in supporting proprietary software and website management

- Previous event planning experience

- Experience with report preparation, analysis, and documentation

- Experience with accounts payable, Human Resources, another form processing

- Experience with student information systems

- Experience working for an education not-for-profit organization

- Excellent interpersonal, verbal, and written communication skills

- Excellent Microsoft Office, web, CMS, social media, and customer service skills.

REQUIRED APPLICATION MATERIALS:

Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:

- Cover letter

- Resume or C.V.

- Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).

This position will remain open until filled. Complete applications received by 10/29/2026 will receive full consideration.

WORK LOCATION:

On-campus: This position provides vital support to Wyoming State 4-H office and clientele and requires the successful candidate to be available to work in the Wyoming State 4-H Office located in Laramie, WY.

WORK AUTHORIZATION REQUIREMENTS :

The successful candidate must be eligible to work in the United States. Sponsorship for H-1B work authorization or work visa is not available for this position.

For application information or questions contact:
Ann Roberson, Business Manager
University of Wyoming Extension
1000 E. University Ave., Dept. #3354
Laramie, WY 82071
Phone: (307)766-3566
E-mail: [email protected]

For specific position information, contact:
Matthew Helie, Associate Director
University of Wyoming Extension
Phone: (307)766-5124
Email: [email protected]

HIRING STATEMENT/EEO:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email  [email protected] .

ABOUT LARAMIE:

The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn more about Laramie by visiting the About Laramie website .

Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado’s Front Range and the metropolitan Denver area. Laramie’s beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit http://visitlaramie.org/