Flight Scheduler

Job Description:

POSITION SUMMARY

The Aviation   Flight   Scheduler for   aircraft   and crew will plan and coordinate   aircraft   schedules efficiently based on missions and crewing. The Scheduler   is responsible   for   executing   every aspect of the mission from beginning to end,   anticipating   the needs of   TransMedics   teams, the   aircraft , and crew members .    This position is based at our   state-of-the-art   24/7/365 Command Center in Andover, MA.

RESPONSIBILITIES

This position   is responsible for , but not limited to, the following:

- Receive   incoming   phone calls for flight   requests .

- Schedule crews, including adjusting for crews in training,   sick , PTO etc., finding replacements and/or scheduling extra days as needed.

- Assist Dispatch with flight cancellations or reroutes.

- Determine   the most efficient way to complete all requested missions with the available   aircraft   and crew.

- Select the   aircraft   and crew for flight   requests .

- Ensure hangar availability if inclement weather is predicted.

- Set up early or late arrivals with FBO’s.

- Obtain required PPR’s and/or slots, check NOTAM’s, check weather at departure and arrival   airports   and proactively plan alternate airports as needed.

- Identify ,   anticipate , and take corrective action to minimize potential/actual delays due to scheduling operations, crew legality, and maintenance issues.

- Track Crew duty times for Federal regulations.

- Coordinate with Maintenance teams for   aircraft   maintenance, repositioning, and test flights.

- Coordinate with Maintenance when   aircraft   cleaning is needed.

- Comply with   all Federal Aviation regulations for crew pairings, weather alternates, NOTAMS.

- Ensure   all   aircraft   and crew logs   are   completed daily.

- Ensure compliance with all company policies and safety standards, including complete knowledge of Part 135 regulations.

- Review, prepare, and   submit   post-flight   expense reports.

- Special projects and   duties as   assigned by department supervisors.

- Performs other   TransMedics   tasks and duties as   required

MANAGEMENT RESPONSIBILITIES

This position manages the following positions   on a daily basis .

- This position will not have management responsibilities.

PHYSICAL ATTRIBUTES

- General office environment s it ting   for extended periods at a computer.

- Use hands and fingers for typing and operating equipment.

- Have good vision and hearing to communicate with staff.

- Possess basic organizational skills to manage complex schedules.

MINIMUM QUALIFICATIONS

- Prior experience in aviation, crew management, or customer service   required .

- Strong personal and work ethics along with   a high level   of integrity.

- Knowledge of FARs   in regard to   Part 91/135 operations.

- Must be able to work well in a fast-paced environment and be flexible to the changing needs of the business.

- Must have the ability to work quickly, calmly, and under pressure.

- Strong analytical skills along with   ability   to   think outside the box .

- Attention to detail.

- Excellent oral/written communication and problem resolution skills are   required .

- Proficiency   in using industry-specific software and tools with the aptitude to learn new software.

- 365/24/7 operation - must be willing to work nights and weekends and Holidays if   required .

Employee Benefit:
Medical with Health Reimbursement Account through Blue Cross/Blue Shield of MA Dental Vision  Healthcare Flexible Spending Account Dependent Care Flexible Spending Account Short Term Disability Long Term Disability 401K Plan Pet insurance  Employee Stock Purchase Plan

TransMedics is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, marital status, age, disability or protected veteran status, or any other characteristic protected by law. We are committed to creating an inclusive environment for all employees.