About this role
Position Summary
We are looking for an organized, dependable Administrative Assistant to support our team and keep daily operations running smoothly. You will be a first point of contact for visitors, clients and vendors, and you will handle the administrative work that keeps our office on track.
Responsibilities
- Answer phones, respond to emails and greet visitors in a professional, friendly way
- Handle inquiries and route them to the right person
- Prepare, organize and maintain documents, records and files
- Schedule appointments and meetings and manage calendars
- Enter and update data in company systems and spreadsheets
- Assist with invoicing, expense tracking and basic bookkeeping tasks
- Prepare reports, correspondence and other documents as needed
- Order office supplies and keep the office organized
- Support the team with special projects
Qualifications
- High school diploma or equivalent; some college is a plus
- 2 years of administrative or office experience
- Strong written and verbal communication skills
- Excellent organization and attention to detail
- Ability to manage multiple priorities and meet deadlines
- Proficiency in Microsoft Office or Google Workspace
- Professional, courteous approach to customer service