About this role
Job description:
The Executive Assistant provides support for the assigned department, including general office duties and customer service. Manages correspondence and budget. Develops and prepares presentations and reports. Ensures work aligns with business unit needs and objectives.
Position Responsibilities may include:
- Perform general office duties; provide administrative service for internal/external customers.
- Manage contact lists including phone and email.
- Create, update, and maintain electronic and hard copy documents/files.
- Process invoices in the system as they are received.
- Prepare documents, filing and other general offices duties as required.
- Handle incoming and outgoing phones, correspondence, process incoming and outgoing mail.
- Read and analyze memos, submissions, and reports to determine their significance and plan their distribution.
- Generate, analyze, and deliver various reports as required.
- Order and maintain supplies including office supplies, safety supplies, shipping supplies, business cards, etc.
- Support and assist Executive team including but not limited to: calendars, meeting transcription, inter-office coordination and event planning, travel bookings, and various reporting needs.
- Perform additional projects/duties to support ongoing business needs.
- Nature & Scope
- Works within well-defined instructions
- Uses established procedures and works under supervision to perform assigned tasks.
- Work is closely supervised
Knowledge & Skills:
- Effective and high-quality Customer Service/Relationship management skills via walk-ins, phone, and email
Experience:
- 2+ years of customer service or administrative experience preferred
- People Management
Education/Certification:
- High School diploma or GED equivalent preferred
Job Types: Contract, Full-time
Education:
- Bachelor's (Preferred)
Work Location: In person