Administrative Assistant - HR & Labor Relations

Administrative Assistant – Human Resources & Labor Relations

Job Summary

The Administrative Assistant provides administrative and operational support to the Human Resources and Labor Relations teams. This role serves as a key partner in managing day-to-day department operations, coordinating meetings and events, processing employee-related transactions, and supporting a variety of HR and Labor Relations initiatives. The ideal candidate is a self-starter who can work independently, navigate a fast-paced environment, handle confidential information with discretion, and proactively identify solutions with minimal direction.

Required Experience

- 3+ years of administrative support experience, preferably in Human Resources, Labor Relations, or a related business function.
- Experience managing calendars, meetings, travel arrangements, and departmental events.
- Experience reviewing and processing timesheets, expense reports, and tracking department budget
- Oracle proficiency preferred.
- Strong proficiency with Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, Teams, Microsoft Forms, and Co-Pilot is required
- Demonstrated ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Experience handling confidential and sensitive information with professionalism and discretion.
- Proven ability to learn quickly, work independently, and build relationships across an organization to accomplish work.

Key Responsibilities

- Provide administrative support to Human Resources and Labor Relations leadership and team members.
- Manage calendars, schedule meetings, coordinate travel, and prepare meeting materials.
- Coordinate department events, offsites, training sessions, and employee engagement activities.
- Review and process timesheets, expense reports, and other administrative transactions.
- Complete I-9 employment verification and support onboarding activities for new hires.
- Assist with HR and Labor Relations processes including job announcements, promotions, compensation entries, and employment status updates.
- Support Labor Relations in negotiations, grievance and arbitration proceedings by managing union correspondence, tracking data, and organizing all related documents.
- Maintain accurate records and ensure timely completion of assigned tasks and transactions.
- Support special projects and identify opportunities to improve processes through technology, automation, and efficient work practices.
- Build partnerships across the organization to effectively navigate processes and obtain information needed to support the business.
- Track deadline-driven responsibilities while supporting multiple managers and teams

Key Attributes for Success

- Proactive and resourceful with a strong sense of ownership.
- Organized and detail-oriented with strong follow-through.
- Collaborative, approachable, and professional.
- Comfortable working with limited direction and figuring things out independently.
- Balances accuracy with urgency in a high-volume environment.
- Uses sound judgment and knows when to seek assistance or escalate issues.