Deputy Chief of Staff, SVP Suite

Position Summary

University Development and Alumni Relations (UDAR) is dedicated to soliciting the private funding necessary to support the strategic goals of the University in teaching, learning, and research. The personnel of UDAR work university-wide as well as within individual schools and colleges of the University to discover, motivate, cultivate, solicit, and steward alumni, parents, faculty, and friends for immediate, long-range, and future financial support, through gifts and pledges to the University, for critical operations such as student aid, faculty support, academic and research program development, and facilities and infrastructure. UDAR's endeavors raise funds for immediate University use and also for the University's endowment.

As part of NYU's Development and Alumni Relations Senior Vice President (SVP) Suite, serve as a senior operational partner to the Chief of Staff and a key operational resource within the SVP Suite. Under the strategic direction of the Chief of Staff and SVP, direct and oversee the SVP Suite's portfolio and project management infrastructure, the SVP’s Board Committee preparation, SVP presentations, and prospect briefing workflows. Work in partnership with the Chief of Staff and leaders across UDAR and the University to establish systems, timelines, and operating practices that ensure high-priority initiatives advance effectively, while providing the Chief of Staff and SVP with visibility into progress, risks, decisions, and emerging issues. Direct a broad range of high-level, inter-departmental projects with a special focus on board presentations, prospect briefings, and high-level talking points.

Lead the planning, development, and coordination of high-level SVP presentations with various University offices to prepare and manage talking points, slide decks, assigned speeches and remarks, or other deliverables. Ensure that the SVP, the President, and board members are prepared for all prospect-related meetings by working directly with research teams, fundraisers, and the customer relationship management (CRM) system. Serve as a liaison to the Office of the Secretary, the Office of the President, and UDAR leaders to advance the philanthropic work of the University, and represent the Chief of Staff or SVP Suite on assigned matters within delegated authority. Support executive continuity and day-to-day operations, and manage the SVP Suite’s day-to-day budget activity in partnership with UDAR’s Finance and Business Operations team and under the overall oversight of the Chief of Staff.

UDAR encourages work-life integration for our employees, therefore this position is eligible for a hybrid work arrangement.

Qualifications

Required Education: Bachelor's Degree Preferred Education: Master's Degree or advanced degree Required Experience: 10+ years progressively responsible experience in academic administration, government, or a comparable setting, or an equivalent combination of education and experience

Must include experience providing operational leadership for complex, cross-functional initiatives; managing executive deliverables and high-priority projects; directing or reviewing the work of others; and managing or monitoring budgets

Demonstrated experience translating senior leadership priorities into coordinated execution, establishing project and accountability structures, and working effectively across complex organizations Preferred Experience: 10+ years experience in a higher education environment, including experience supporting senior executive leadership and coordinating complex, cross-functional initiatives in an executive or comparable operational environment Required Skills, Knowledge and Abilities: Exceptional organizational, operational leadership, project management, and problem-solving skills, with demonstrated ability to lead complex, cross-functional initiatives and translate executive priorities into coordinated action

Ability to exercise independent judgment within delegated authority, establish priorities, direct and review the work of others on assigned projects, and ensure accountability for high-level deliverables

Strong analytical skills, with the ability to assess competing priorities, identify key action items and assignments, anticipate risks and dependencies, and develop solutions to complex operational challenges

Ability to develop, implement, and interpret operating practices, procedures, and processes consistent with established policies

Excellent research, writing, presentation, and communication skills, including the ability to develop executive presentations, talking points, speeches, and briefing materials for senior leadership

Demonstrated ability to collaborate effectively with leaders and cross-functional partners to advance priorities and ensure timely execution of commitments

Strong financial acumen, including the ability to support budget planning, manage day-to-day budget activity, monitor expenditures, and identify financial issues requiring escalation

Ability to navigate sensitive and confidential matters with discretion and sound judgment, manage competing deadlines, and recognize matters requiring escalation to the Chief of Staff or SVP, including matters involving significant strategic or institutional implications, competing senior-level priorities, or executive judgment Preferred Skills, Knowledge and Abilities: Ability to leverage technology and institutional data to support executive decision-making, improve operational workflows, and ensure the accuracy, confidentiality, and integrity of information

Additional Information

In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $130,000.00 to USD $170,000.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.