Receptionist - Level 2

Job Title: Receptionist - Level 2 Job Description
The Receptionist - Level 2 provides professional front desk and administrative support in an in-person office environment. This role serves as the first point of contact for visitors and callers, manages visitor registration and meeting room coordination, and supports daily office operations. The position is a 5-month assignment to provide coverage for an employee on leave, with the possibility of extension.
Responsibilities
- Answer and route incoming phone calls promptly and professionally.
- Greet and direct visitors, employees, and guests, ensuring a welcoming and efficient front desk experience.
- Manage visitor registration and check-in processes, following established procedures and security protocols.
- Assist with setting up meeting rooms and conference rooms, including arranging furniture, equipment, and materials as needed.
- Prepare and replenish coffee, beverages, and refreshments for meetings and events.
- Send emails and communications to employees as needed to support office operations and meeting coordination.
- Book and confirm meeting room reservations through internal systems, ensuring accurate scheduling and availability.
- Provide general administrative and clerical support, including data entry, document handling, and basic office tasks.
- Assist with overall office coordination and front desk operations to maintain a smooth and organized workplace.
- Support meeting and event logistics as needed, including coordination of resources and communication with attendees.
- Perform other related administrative tasks to support the department or office as assigned.
Essential Skills
- 2+ years of experience in a receptionist, front desk, customer service, or similar administrative support role (24 years preferred).
- High school diploma or GED.
- Strong customer service skills with a professional and courteous demeanor.
- Front desk and reception experience, including greeting visitors and handling multi-line phone systems.
- Proficiency in general administrative support and clerical tasks.
- Data entry skills with attention to accuracy and detail.
- Working knowledge of Microsoft Office applications.
- Ability to manage multiple tasks and priorities in a busy office environment.
- Effective verbal and written communication skills.
- Reliability and punctuality to support consistent front desk coverage.
Additional Skills & Qualifications
- Experience supporting meeting and event logistics.
- Prior experience coordinating meeting room bookings and calendars.
- Comfort working with internal systems for room reservations and visitor management.
- Ability to work both independently and collaboratively with office staff.
- Strong organizational skills and a proactive approach to problem-solving.
Work Environment
This is an in-person role based in an office environment in Santa Monica, Los Angeles. The standard schedule is Monday through Friday, 7:00 a.m. to 4:00 p.m., with a 1-hour lunch break. The position supports a professional workplace with regular interaction with employees, guests, and visitors at the front desk. The role involves frequent use of office technology and equipment, including phones, computers, and Microsoft Office applications, as well as internal systems for meeting room reservations and visitor registration. The environment is collaborative and service-oriented, focused on maintaining a welcoming reception area and well-coordinated office operations.
Job Type & Location
This is a Contract position based out of Los Angeles, CA.
Pay and Benefits
The pay range for this position is $23.00 - $23.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Los Angeles, CA.
Application Deadline
This position is anticipated to close on Oct 23, 2026.
Workplace Type
This is a fully onsite position in Los Angeles,CA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.