FBS Coordinator I

Job Title
FBS Coordinator I

Agency
Texas A&M University

Department
Finance - College of Arts and Sciences

Proposed Minimum Salary
Commensurate

Job Location
College Station, Texas

Job Type
Staff

Job Description

A Glimpse of the Job
The Finance & Business Services Coordinator I, under general supervision, is responsible for processing a variety of general accounting/business tasks of Texas A&M Centralized Finance and Business Services, which may be specific or unique to a department/college, as well as providing general finance support to department personnel. Does not supervise others.

Essential Duties

Business Support
May enter and review travel expense reports
Meets established processing goals as directed
May prepare and update standard reports
May assist with account verification or reconciliation and research discrepancies
May assist with gathering transaction data/information

Accounting/Documentation
Prepares and coordinates documentation of basic purchasing documents including vouchers, payment cards, and vendors
Enters documentation for contracts, receipts, and invoices in the appropriate system with minimal errors
Reviews documents for mathematical accuracy, proper coding, compliance, and approval as directed

Assigns commodity or account codes to requisitions and invoices as directed
May review financial transactions for compliance

Customer Support
May coordinate problem-solving and/or training for customers on tracking, payment issues or general expense questions
May coordinate a specialized task for one or more units
May research and communicate policies and procedures to unit or departments
May provide customer service

Departmental Tasks
Provide comprehensive financial and administrative support to the department in accordance with Texas A&M University policies and procedures

Monitor, review, and respond to departmental communications to ensure timely follow-up and resolution of inquiries

Prepare, review, and process Departmental Cost Reallocations (DCRs) to maintain accurate financial records

Process travel and non-travel reimbursement requests through Emburse and AggieBuy, ensuring compliance with university, state, and sponsor guidelines

Prepare and reconcile payment card documentation; review transactions for accuracy and policy compliance

Purchase departmental supplies and services using approved procurement methods, including AggieBuy, Amazon Business, and Staples

Create, maintain, and update financial tracking tools, including Google Sheets, to monitor conference budgets, expenditures, and supporting documentation

Serve as backup support for arranging airfare and car rentals for departmental visitors and special guests

Process deposits and manage documentation related to departmental cash handling in compliance with university procedures

Track, reconcile, and report conference-related expenses to support accurate budgeting and financial oversight

Coordinate ordering of supplies and materials for departmental operations and events

Provide on-site and remote support during departmental conferences, including occasional weekend assistance as needed

What You Need to Know

Salary : Commensurate with experience

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.

Required Education and Experience
High School diploma or equivalent combination of education and experience
Four years of related experience

Other Requirements and Factors
This position is security sensitive
This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.