Payroll Manager

Overview

People. Passion. Pride. This is what has driven our teams since 1833.

Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at over 300 locations in 65 countries, across 6 continents.

But at the heart of our business is our people.

Role Purpose

The ideal candidate will be highly proficient in all aspects of multi-state payroll (including all of North America),
adept at correct solutions and results driven with a bias towards integrity, action and delivery. You must be
highly proficient in Excel and working knowledge of In-house HCM Systems (UltiPro, Oracle, Peoplesoft, SAP,
Workday, etc).

This role will help to elevate the department and drive the strategy of current and future Payroll goals, ensuring
compliance with all federal, state and local regulations and filings, creating and maintaining all Payroll processing
documentation and required forms and operate as a subject matter expert for all Payroll-related inquiries. This
position addresses tight deadlines and a multitude of payroll activities including processing, payroll reporting and
assisting accounting team & the Payroll Director with payroll analysis, and year end internal and external audit.

What you will be doing

- Manage the effective and efficient operations of Bi-weekly and Weekly Payroll by ensuring company
standards and internal controls

- Ensure payroll data is complete and timely processing thru Ulti-Pro for payroll processing

- Manage all payroll activities in accordance with federal and state statutory regulations

- Ensure that all garnishments are deducted and submitted in a timely manner with appropriate back
up and authorization in accordance with local laws and applicable vendor payments for collected
garnishments

- Responsible for training of payroll staff on standard payroll and timekeeping duties – e.g. scheduling
deadlines, Time & Attendance software management, and daily timekeeping edits.

- Process weekly and/or Bi-weekly and Weekly Payroll general ledger interface files to accounting

- Monthly reconciliation and analysis of payroll accounts

- Supporting the GL accounting team with GL research

- Knowledge of general ledger regarding payroll transactions

- Maintains employee confidence and protects payroll operations by keeping information confidential

- Effectively manage and build excellent working relationships

- Exceptional customer service skills

- Collaborate with Benefits, HR, Operations, Accounting and Finance to resolve issues

Safety, Security, Wellbeing and Compliance:

All employees have a responsibility and duty whilst at work to:

- Take reasonable care for the health and safety of themselves and of others who may be affected by their actions or omissions whilst at work.

- Fully versed in International Aviation Safety and Security standards and passionate about promoting them within the organization.

- Co-operate with their manager / supervisor to allow them to perform or comply with any legal requirements imposed on the company.

- Not intentionally or recklessly interfere with or misuse anything provided by the company in the interests of health, safety, or welfare reasons.

- Inform their manager / supervisor of any work situation, equipment or activity that represents a serious or immediate danger to health and safety.

- Report any hazards, near misses, incidents, accidents, or dangerous occurrences to their manager / Supervisor, who will then follow the procedures contained in this manual.

- Carry out work in accordance with information and training provided and any specific workplace health and safety rules or procedures.

- Fully understand the company health and safety

- Attend training courses as may be arranged by the

What we are looking for:

- Minimum of 3 years in a Senior Payroll role encompassing multi-state (including all of North America,
preferred), unions payroll administration as well as wage attachments and tax reconciliations utilizing an In
House HCM System

- Minimum of 3 – 5 years of Ultimate Software (Ulti-Pro) experience

- A bachelors degree in accounting (or related field) is preferred

- Experience in an In-House payroll environment

- Strong knowledge of in-house HCM Systems (Ulti-Pro, Oracle, Peoplesoft, SAP, Workday, etc) required

- Advance knowledge of MS Office (Excel, Word, PowerPoint, V-Lookups and Pivot Tables)

- Strong analytical, research, attention to detail and problem-solving skills.

- Use time effectively and efficiently, concentrating efforts on the more important priorities.

- Maintain calm under pressure. Can be counted on to hold things together during tough times.

- Personally committed to and actively work to continuously improve oneself and understand that different

- Situations and levels may call for different skills and approaches.

- Ability to multi-task, manage time and accept changing priorities.

- Exceptional customer service skills

- Strong organization skills, attention to detail and follow through to resolve any outstanding issues.

- Strong written and verbal communication skills; appropriately communicates across all levels

- Ability to adapt to changing environment and support of multiple locations

- Ability to analyze/interpret data and take appropriate action.

- Must be available and flexible to work variable hours including weekends and holidays when needed

- Kronos experience is a plus

- Ensure escalations are processed within 2 days

- Ensure issues are distributed and processed accurately

- Confirm wire transmissions are submitted successfully

- Approve and ensure manual checks are processed correctly

- Manage Pay cards for employees and reconcile with Sr Accountant monthly

- Manage acquisitions and the on boarding of new stations

- Create metrics and trends to identify errors to help create efficiency

- Manage garnishment process

Compliance

Carry out all activities of the role and processing activities (as above) as directed by the Company through its policies,
procedures and training to ensure the success of the operation including the following:

Full compliance:
o Federal, state, and local payroll regulations
o Training
o Equal Opportunities
o Harassment
o Data Protection
o Security

- Remain up to date with all notices relating to policies and procedures.

- Remain up to date with all relevant operational, systems and training.

- Maintain a safe and secure working environment at all times.

- Comply with the Companys open, fair and honest reporting culture.

Professional Standards

- Professional demeanour required

- Respectful and collaborative approach.

- Clear and honest communication.

- Proactive and driven.

- Flexible and understanding of changing priorities, situations and audience.

- Confident and focused

Diversity

Menzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment, where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.

Please be aware that as part of our recruitment process, we may look to use a variety of resourcing tools to help us understand your skills and experience in relation to the role. Please feel free to contact the recruiter below, if there are any reasonable adjustments to our process that you would like us to consider.

As part of our recruitment process, we will always consider how candidates fit with our values which you can learn more about here.

Application Instructions

Is this role ticking all the boxes for you? If so, please click apply now!