About this role
Position Summary
The Social Director is responsible for planning, coordinating, and overseeing social events and activities that enhance the member experience at Oakwood Country Club. This position develops a welcoming, engaging, and vibrant social atmosphere while ensuring events are well-organized, professionally executed, and aligned with the traditions and standards of the Club.
The Social Director works closely with Club management, staff, members, committees, vendors, and community partners to create memorable experiences for members and their guests.
Essential Duties and Responsibilities
- Plan, organize, and coordinate a variety of social events, including member gatherings, holiday celebrations, dinners, parties, tournaments, receptions, and special events.
- Develop an annual social calendar that reflects the interests and needs of Club members.
- Coordinate event details including scheduling, room setup, decorations, entertainment, food and beverage arrangements, invitations, registration, and cleanup.
- Work closely with the General Manager and other department leaders to ensure events support the Club's goals and standards.
- Communicate event information clearly and professionally to members, guests, employees, and vendors.
- Promote upcoming events through newsletters, email communications, social media, flyers, calendars, and other appropriate channels.
- Develop creative and engaging event themes and activities that encourage member participation.
- Coordinate with outside vendors, entertainers, caterers, decorators, and other service providers as needed.
- Monitor event budgets and expenses and maintain accurate records.
- Assist with establishing event pricing, ticketing, registration, and attendance procedures.
- Welcome members and guests and serve as a visible representative of Oakwood Country Club during events.
- Gather member feedback and use it to improve future programs and activities.
- Maintain positive relationships with members and respond professionally to questions, concerns, and suggestions.
- Assist with recruiting, scheduling, and coordinating staff for special events when needed.
- Ensure all events comply with Club policies, safety requirements, and applicable laws and regulations.
- Maintain organized records of event schedules, vendor information, contracts, expenses, attendance, and member communications.
- Perform other duties and special projects as assigned by Club management.
Qualifications
- Previous experience in event planning, hospitality, country club management, recreation, communications, or a related field preferred.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Ability to manage multiple events, deadlines, and priorities simultaneously.
- Strong customer-service and interpersonal skills.
- Professional appearance and positive attitude.
- Creative and enthusiastic approach to developing social programs and events.
- Ability to work independently while also functioning effectively as part of a team.
- Proficiency with Microsoft Office and common email, scheduling, and social media platforms preferred.
- Experience working with budgets, vendors, and event contracts is preferred.