Executive Assistant

Title: Executive Assistant (Housing)

Unit: Housing

Reports to: Chief Housing Officer

Salary: $32.97 - $35.72 per hour (approximately $60,000 - $65,000 annually)

Status: Full Time; Regular; Non-Exempt

Location: Bronx-Mandela Community

Organization Overview: The Fortune Society, Inc. (Fortune) has been working for almost 60 years in service to our mission: to support successful reentry from incarceration and promote alternatives to incarceration, thus strengthening the fabric of our communities. The organization has evolved into one of the nations preeminent reentry and justice-informed service organizations, providing formerly incarcerated people with the skills and wrap-around services needed to break the cycle of crime and incarceration and to build productive lives in their communities.

Fortune has grown steadily over the years to an agency with over $100 million in annual budget with approximately 600 staff. We anticipate that we will keep growing, both in size and depth of service. Fortune has a dual mission: both advocacy and service. The advocacy portion of our mission focuses on building a more just criminal legal system and reducing the barriers to reentry into society. The service side of Fortune has evolved to encompass a broad range of programs that started with employment and education and now includes a robust array of services, among them: alternatives to incarceration, supervised release, court advocacy, discharge planning within correctional facilities, licensed outpatient substance use and mental health treatment, a housing continuum ranging from emergency and transitional through permanent congregate and scattered site housing, assistance in obtaining benefits, a care management unit, HIV services, a food and nutrition program, an arts program, lifetime aftercare, policy and advocacy through our David Rothenberg Center for Public Policy, and research through our Center for Research, Inquiry and Social Justice. Each service we provide is informed by the needs of the population we serve. Fortune currently serves approximately 20,000 people a year. Our program models are recognized, both nationally and internationally, for their quality and innovation. We have locations in Brooklyn, The Bronx, Manhattan and Queens.

Position Summary:

The Executive Assistant will be responsible for providing administrative and program support to the Chief Housing Officer, related to Fortunes permanent, emergency and transitional housing project.

Core Competencies

Mission and Fit:
Embodies Fortunes mission, and will be an effective member of the team in furthering it. The candidate should exhibit compassion and understanding for our participants (wherever they are in their re-entry process) and embrace Fortunes core value that none of us should be measured against the worst things we have done.

Administrative Skills:
Complete confidential documentation, correspondence, filing and other program-related administrative tasks accurately.

Organization & Time Management:
Prioritize multiple responsibilities and maintain accurate records and schedules.

Attention to Detail:
Ensure forms, logs, reports, and other program documentation are complete and accurate.

Essential Duties and Responsibilities:

Responsible for communication, tracking and reporting on Fortunes emergency and transitional housing initiative, including but not limited to:

- Tracking housing vacancies at Fortune and at external partners

- Tracking performance indicators to meet contract needs, assisting the Chief of Housing with special initiatives

- Performing data entry into data management systems, and coordinate data entry with subcontractors data management team

- Reviewing monthly reports from staff for accuracy and completeness

- Compiling monthly reports on outcomes and preparing follow-up meetings on results

- Conducting monthly imports / exports of agency and subcontractor data

- Collecting and clean data for funder reports

- Participating in internal chart audits

- Assisting with revising or drafting program policies and procedures

- Handling coordination and follow-up of all internal and external communication

- Assisting with review of quarterly and annual reports

- Taking lead on special projects as assigned by Chief of Housing

- Maintaining agency archive information in such areas as contracts, program and financial reports;

- Perform additional duties as assigned.

Qualifications

Qualifications:

- Bachelor's or associate degree preferred; or minimum of 3+ years of relevant administrative experience;

- Exceptional organization, time management, and attention to detail;

- Tech-savvy with strong skills in Microsoft Office Suite and online collaboration tools;

- Diplomatic, discreet, and able to build trust with internal and external stakeholders;

- Mission-aligned, resourceful, and comfortable working in a fast-paced, growing team environment with evolving priorities;

- Two years experience as coordinator, administrative assistant for senior level staff;

- Ability to be a strong team player and willingness to work as part of a diverse team with shared responsibility and accountability;

- Experience with quality assurance and/or quality improvement;

- Ability to travel to other Fortune locations as needed;

- Excellent organizational and time management skills, with the ability to work independently and handle multiple priorities;

- Excellent written and verbal communication skills;

- Interest in or experience with working with individuals with criminal justice involvement.

We seek talented, dedicated individuals from all walks of life who possess a strong commitment to this mission. Relevant personal experience is a plus.

Travel Requirements – will require travel to other Fortune locations as needed

Physical Demands (if applicable):

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The responsibilities and requirements listed are representative of the knowledge, skills, minimum education, training, licensing, experience and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

The Fortune Society is an Equal Opportunity Employer. All qualified applicants will be afforded equal employment opportunities without discrimination because of conviction history, race, religion/creed, color, national origin, sex, age, disability, sexual orientation, gender identity, military status, predisposing genetic characteristics, victim of domestic violence status or marital status.

IND123