Administrative Supervisor - Santa Monica Hospital Nursing Administration

As the Administrative Supervisor for Santa Monica Hospital Nursing Administration, you will play a key role in supporting Nursing Administration and ensuring seamless daily operations across nursing units. You will provide direct leadership and guidance to administrative assistants, helping drive efficiency, service excellence, and operational consistency.

In this role, you will oversee administrative services for the Nursing Division, actively contribute to daily operational tasks, and ensure compliance with organizational policies and procedures. You will coach and direct team members, assign priorities, and support the successful completion of departmental objectives.

Reporting to the Director of Santa Monica Hospital Administration, you will also provide administrative support to the Chief Nursing Officer and executive leadership team as needed. This position offers a moderate level of autonomy and is ideal for a self-directed professional who thrives in a fast-paced healthcare environment and enjoys leading teams while improving operational performance.

Salary Range: $73,000 - $149,600 annually

Required

- Strong knowledge of administrative operations, personnel administration, compliance monitoring, and office management practices.
- Excellent organizational skills with the ability to manage multiple priorities, meet deadlines, and adapt to changing business needs.
- Strong analytical and problem-solving skills with the ability to identify issues, recommend solutions, and implement process improvements.
- Excellent verbal and written communication skills with the ability to interact effectively with employees, managers, executives, and cross-functional teams.
- Experience handling confidential employee information with a high degree of professionalism and discretion.
- Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint, as well as experience with HR, payroll, scheduling, and reporting systems.
- Ability to exercise sound judgment, work independently, and take initiative with minimal supervision.

Preferred

- Degree in Business Administration, Healthcare Administration, Human Resources, or a related field
- Two or more years of supervisory or leadership experience in a healthcare, hospital, academic medical center, or similarly regulated environment.
- Experience supporting Nursing Administration, executive leadership, or large operational departments.
- Knowledge of healthcare regulatory requirements, accreditation standards, and compliance reporting.
- Experience with employee onboarding, personnel transactions, payroll administration, and performance management processes.
- Experience preparing reports, analyzing operational data, and supporting budget monitoring activities.

As a condition of employment , the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.
Current/former UC employees are subject to a personnel file review.