Accounting Specialist/Member Services Administrative Specialist

Accounting Specialist- Member Services Administrative Specialist  
Summary-   This is a multifaceted position combining accounts payable, accounts receivable, member billing, front desk reception, and general office administration. The ideal candidate will have a solid background in accounting support, excellent organizational skills, strong attention to detail, and a welcoming, service-oriented personality. The position requires someone who is comfortable balancing detailed accounting responsibilities with frequent interruptions and member service needs in a busy, professional office environment.

Primary Responsibilities
Accounts Payable (AP) Receive, review, code, and enter vendor invoices into the accounting system. Verify invoice accuracy, appropriate approvals, and supporting documentation. Prepare weekly vendor payments and check runs for review and approval. Reconcile vendor statements and investigate discrepancies. Track vendor credits, outstanding invoices, and payment inquiries. Maintain accurate vendor records, invoice files, and payment documentation. Communicate professionally with vendors and department managers regarding invoices and payments. Assist with month-end accounts payable procedures and reporting.
Accounts Receivable (AR) Member Billing Process and apply member payments, including checks, electronic payments and other receipts. Prepare and process bank deposits, including remote check deposits. Assist with monthly member statement preparation and billing. Review member accounts for accuracy and investigate billing discrepancies. Respond to member inquiries regarding statements, charges, payments, and account balances. Monitor accounts receivable aging and assist with collection follow-up as directed. Process authorized member account adjustments, credits, and transfers. Coordinate with the Shop, Food; Beverage, Membership, and other departments to ensure accurate member charges and billing. Maintain organized and accurate member financial records. Assist with month-end accounts receivable procedures and reconciliations.

Front Desk Reception and Member Services Serve as a primary greeter and first point of contact for members, guests, vendors, and employees entering the administrative office. Answer incoming telephone calls promptly, professionally, and courteously. Direct calls, take accurate messages, and assist callers with general Club questions. Welcome members and guests, determine their needs, and direct them to the appropriate department or staff member. Provide attentive, friendly, and discreet service consistent with the expectations of a private country club. Handle member questions and concerns with patience, professionalism, and sound judgment. Maintain a welcoming, organized, and professional front office environment.
Join Our Team 
559.432.2022 Compensation / Pay Rate (Up to): $25.00 - $30.00 Per Hour