庶務業務 / General Affairs

Job Requirements

At Quest Global, it’s not just what we do but how and why we do it that makes us different. With over 25 years as an engineering services provider, we believe in the power of doing things differently to make the impossible possible. Our people are driven by the desire to make the world a better place—to make a positive difference that contributes to a brighter future. We bring together technologies and industries, alongside the contributions of diverse individuals who are empowered by an intentional workplace culture, to solve problems better and faster.

［プロジェクト概要および業務内容］ Project Overview and Responsibilities

1. オフィス管理・環境整備　執務室の備品発注と管理（文房具、コピー用紙、休憩所の飲料、モニター手配など）　会議室の予約と関係者とスケジュール調整　組織内での通達と各種フォロー（IT・安全衛生などルール通知、提出物の期限フォローなど）
2. 社員サポート業務　来客対応、応接室予約／社員からの庶務関連問い合わせ対応　社員・出張者の受け入れに関する補助、　年末調整や健康診断などの案内／社内行事（歓送迎会・懇親会など）の手配　ITセキュリティ雑務（シール貼付け、管理台帳更新、PC手配など）　荷物運搬、社外郵便発送／メールフォロー、など
3. 勤怠・人事サポート　勤怠データの取りまとめ補助／座席表の見直し、配置替えなど案内　派遣・中途社員の部内受入れ教育などのサポート／緊急連絡網や電話リストの更新　採用人数計画の予定・実数の管理、など
４.経理関係のサポート　毎月の経費のまとめ、残額管理、棚卸のとりまとめ

1. Office Management and Environmental Improvement
Ordering and managing office supplies (stationery, copy paper, drinks at the break area, arranging monitors, etc.)
Meeting room reservations and scheduling with stakeholders
Internal notifications and various follow-ups (IT, health and safety, rule notifications, deadline follow-up for submissions, etc.)
2. Employee Support Services
Visitor reception, reception room reservations, and handling general affairs-related inquiries from employees
Assistance with accepting employees and business travelers,
Guidance on year-end adjustments and health checkups / Arrangement of company events (farewell and welcome parties, social gatherings, etc.)
IT security miscellaneous tasks (sticker placement, updating management ledgers, arranging PCs, etc.)
Package transport, external mail shipping/email follow-up, etc.
3. Attendance and HR Support
Assistance with compiling attendance data / Guidance on reviewing and rearranging seating charts
Support for internal acceptance training for temporary and mid-career employees / Updating emergency contact networks and phone lists.
Planning and managing actual numbers for hiring staff, etc.
4. Support for accounting matters
Monthly expense summary, balance management, and inventory summary

［ポジションの魅力］ Attractive Points of the position

• 国家的に重要な半導体イニシアチブへの参画

• 顧客ポータルプロジェクトに取り組みながら、専門知識を深める

• 急成長する組織でスキルを向上させる

• Envolve in nationally significant semiconductor Initiative

• Expand your expertise while working on customer portal projects

• Improve skills in a rapidly growing organization

［勤務地］ Work Location

麹町, 半蔵門 Kojimachi, Hanzomon

［勤務地へのアクセス］ Access to Work Location

・東京本社の場合、勤務初日は午後出社となることがあります

・通勤方法は、公共交通機関のみ

・At the Tokyo headquarters, you may be required to come to work in the afternoon on the first day of work

・Commuting is by public transportation only

［勤務スタイル］ Mode of Work

勤務形態: 日勤 (就業時間 09:00 ~ 17:30 / 休憩時間 12:00～13:00 )

※工場立ち上げ期につき、状況により勤務形態／時間など変わる可能性あり

Working at Office 5 days/week*. Day shift

* Working hours: 09:00 ~ 17:30

* Break time: 12:00 PM ~ 1:00 PM

・Due to the factory startup period, work styles and hours may change depending on circumstances

［採用予定人数］ Number of Hires 1

We are known for our extraordinary people who make the impossible possible every day. Questians are driven by hunger, humility, and aspiration. We believe that our company culture is the key to our ability to make a true difference in every industry we reach. Our teams regularly invest time and dedicated effort into internal culture work, ensuring that all voices are heard.

We wholeheartedly believe in the diversity of thought that comes with fostering a culture rooted in respect, where everyone belongs, is valued, and feels inspired to share their ideas. We know embracing our unique differences makes us better, and that solving the worlds hardest engineering problems requires diverse ideas, perspectives, and backgrounds. We shine the brightest when we tap into the many dimensions that thrive across over 21,000 difference-makers in our workplace.

Work Experience

［応募条件］ Requirements

※経験年数 ： 2 年程度

• 総務事務・庶務業務・秘書業務等、本業務に近しいご経験
• 変化に柔軟に対応いただける方自ら考えて行動できる方
• Excel: 中級レベル以上（Vlookupを活用できる程度必須）
• その他: Windows10/11・Outlook・Team・Word・PowerPoint

• Required years of experience – 2 years
• Experience closely related to this job, such as general affairs clerical work, general affairs duties, or secretarial duties
• Someone who can flexibly adapt to change and who can think and act independently
• Excel: Intermediate level or above (sufficient ability to use Vlookup is required)
• Other: Windows 10/11, Outlook, Team, Word, PowerPoint

■尚可要件■ Good to Have
• NA

• NA

■語学力■ Language Skill
• 英語: NA
• 日本語‐ JLPT N2 以上

• English : NA
• Japanese – JLPT N2 or above

[待遇・福利厚生]

◆昇給年1回 ※契約社員は更新のタイミングで見直しあり

◆通勤手当（上限2万円/月）

◆給与詳細：完全年俸制（1/12を毎月支給）

◆残業手当

◆各種社会保険完備

・ 厚生年金

・ 健康保険 （ TJK : 東京都情報サービス産業健康保険組合 ）

・ 雇用保険

・ 労働者災害補償保険

◆健康診断（被扶養者健康診断、人間ドック、婦人科健診など）

◆65歳定年制 ※役職定年なし

◆社内研修制度（オンライン）

◆試用期間3ヶ月、業務・待遇変更なし

◆受動喫煙防止対策：あり（屋内禁煙）

[Welfare]

◆ Salary increment once a year

◆ Commuting allowance (up to 20,000/month)

◆ Salary details: Full annual salary system (1/12 paid monthly)

◆ Overtime allowance

◆ Equipped with various social insurance

・ Welfare pension

・ Health insurance ( Tokyo Information Service Industry Health Insurance Association )

・ Employment insurance

・ Worker's Accident Compensation Insurance

◆ Health checkup (health checkup for dependents, medical checkup, gynecological checkup, etc.)

◆ Retirement age is 65 years old *No retirement age for positions

◆ Referral recruitment system (with benefits)

◆ In-house training system (online)

◆ Trial period: 3 months, no change in duties or benefits

◆ Measures to prevent passive smoking: Yes (no smoking indoors)

[休日休暇]

◆年間休日120日以上

◆完全週休2日制（土・日）

◆祝日

◆年末年始休暇

◆有給休暇

◆産前産後休暇

◆育児休暇

◆介護休暇

◆忌引休暇

※常駐先の業務にともなって休日・休暇は変動の可能性があります。すべて大手メーカーのため、年次休暇などは充実している場合がほとんどです。

[Vacations]

◆ Total holidays: over 120 days off per year

◆ 2-day weekend system (Saturday and Sunday)

◆ National Holidays

◆ New Year holidays

◆ Paid vacation

◆ Prenatal and post-natal leave

◆ Childcare leave

◆ Nursing care leave

◆ Bereavement leave

*Holidays and vacation days may change depending on the work place you are stationed. Since they are all major manufacturers, most have generous annual vacations