Exec Asst to President

About Us

Here at Baylor Scott & White Health we promote the well-being of all individuals, families, and communities. Baylor Scott and White is the largest not-for-profit healthcare system in Texas that empowers you to live well.

Our Core Values are:

- We serve faithfully by doing what's right with a joyful heart.
- We never settle by constantly striving for better.
- We are in it together by supporting one another and those we serve.
- We make an impact by taking initiative and delivering exceptional experience.

Benefits

Our benefits are designed to help you live well no matter where you are on your journey. For full details on coverage and eligibility, visit the Baylor Scott & White Benefits Hub to explore our offerings, which may include:

- Immediate eligibility for health and welfare benefits
- 401(k) savings plan with dollar-for-dollar match up to 5%
- Tuition Reimbursement
- PTO accrual beginning Day 1

Note: Benefits may vary based upon position type and/or level.

Job Summary

Administers the day-to-day office operations of the Executive team. Provides administrative help and performs complex tasks as assigned.

Essential Functions of the Role

- Effectively manages the President's calendar, acting exclusively to routinely schedule appointments and arrange any necessary travel itineraries.
- Promptly and courteously answers and screens phone calls, responding exclusively when possible or routing calls as appropriate.
- Promptly sorts, opens and distributes mail daily, and effectively composes responses to routine correspondence as appropriate.
- Exercises initiative and judgment in responding to customer problems or complaints. Acts promptly, courteously, and follows established policies and procedures. If unable to assist, refers to the appropriate party or department and follows up to ensure resolution.
- Coordinates schedules to arrange meetings and other events, notifies all participants in a timely manner and follows-up to verify attendance.
- Coordinates all necessary arrangements to ensure the seamless progress of the event.
- Takes and transcribes dictation and prepares confidential correspondence, reports and other complex documents accurately and in a timely manner.
- Accurately compiles and completes reports, statistical data, charts, graphs, and tables. Reviews and examines reports to resolve appropriate action or refers to management for review.
- Creates and diligently maintains a variety of confidential files in accordance with established policies and procedures.
- Ensures supply levels are maintained and orders are placed accordingly.

Key Success Factors

- Five or more years of experience in an administrative help/executive secretarial position required.
- Experience with Visio and Adobe strongly preferred.
- Proficient in Microsoft Office Suite, excellent communication, organizational and multi-tasking skills required.

Belonging Statement

We believe that all people should feel welcomed, valued and supported.

#THHFRISCO

QUALIFICATIONS

- EDUCATION - Associate's or 2 years of work experience above the minimum qualification
- EXPERIENCE - 5 Years of Experience