Legal Secretary

The Business:

Greenberg Traurig LLP is now a global powerhouse with over 3,100 lawyers in 51 locations worldwide. Established in London in 2009, GT’s London office has expanded through strategic growth to become a full-service, multidisciplinary practice with more than 170 high-calibre lawyers. We provide tailored, partner-led strategic advice and efficient, cost-effective legal services to UK and international clients.

Our London team advises on a broad spectrum of domestic and cross-border legal issues. Core practices include Corporate & M&A, Private Equity, Real Estate, Funds, Banking & Finance, Capital Markets, Restructuring & Insolvency, Dispute Resolution, and International Arbitration, supported by our wide-ranging experience in complementary areas such as Tax, Regulatory, Commercial, Energy, Infrastructure, Employment, Competition Law, Intellectual Property, and Data Protection.

Reflective of London’s multifaceted business community, our client base is varied across many sectors, including life sciences, industrials, automotive, real estate, financial services, retail, sports, media, and communications, as well as financial sponsors and private capital.

Our commitment to building long-term relationships with clients as well as establishing new ones has led to the office being consistently recognised by leading legal directories, including Chambers & Partners and Legal 500. We were awarded Best Client Service at both The Lawyer Awards 2025 and The Lawyer European Awards 2025.

In addition, creating a diverse and inclusive work culture that offers our employees the opportunity and support they need to succeed is a core value for us at GT. We want to ensure potential employees are supported through the recruitment process and therefore we are happy to discuss any reasonable adjustments that are required at any stage of the process or upon joining GT.

The Role:

A fast-growing City law firm, part of a major US-based international legal services business, is seeking a Legal Secretary.

The appointee will be responsible for a wide range of administrative, clerical and document processing services.  The candidate should also be flexible to work overtime as needed.

Responsibilities:

- Answers, screens and prioritises incoming calls
- Mailbox management as required (dependent on shareholders)
- Diary management including arranging client/internal meetings and conference calls in multiple time zones
- Coordinates, compiles, organises and prepares materials for meetings and clients
- Booking taxis and venues for drinks, lunch and dinner
- Arranges international and domestic travel using the firm’s travel company and compiling a travel itinerary
- Process expenses/reimbursements
- Enter time for fee earners in a timely manner
- Performs conflict checks for new clients and submits new file matter openings
- Liaises with the accounts department regarding client billing and matters relating to collection drive
- General office administration including printing, sending post and couriers and maintaining electronic and paper filings
- General document production and word processing
- Works closely and effectively with other department members to successfully complete projects
- Follows-up with team members on workflow and deadlines
- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned

Experience, Skills and personal attributes:

- Excellent communication skills, both written and oral
- Effective interpersonal skills and the ability to interact with people at all levels.
- Ability to demonstrate a flexible and hands-on attitude, responding effectively to rapidly changing circumstances.
- Excellent team player and strong interpersonal skills.
- Excellent IT skills (Word, Excel, and Outlook) with the ability to learn new software applications quickly

·           Demonstrate a positive attitude and be a role model for the team

·           Excellent attention to detail and the ability to work well under pressure

·           Demonstrate the ability to manage simultaneous workstreams to tight deadlines

·           Excellent prioritisation and time management skills

·           Flexibility and adaptability in a fast-paced work environment

Qualifications:

Experience in a professional environment, preferably a law firm