Senior Administrator Coordinator I

Job Title
Senior Administrator Coordinator I

Agency
Texas A&M University

Department
School of Engineering Medicine

Proposed Minimum Salary
$3,750.00 monthly

Job Location
Houston, Texas

Job Type
Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want
The Senior Administrative Coordinator I works under direction and coordinates administrative support for the School of Engineering Medicine’s Department of EnMed Education to include the exercise of discretion and independent judgement with respect to matters of significance. Supervises assigned staff.

Responsibilities:

Administrative Coordination

- Coordinates administrative support services.
- Plans and coordinates administrative activities and services.
- Coordinates faculty and staff recruitment for the department.
- Coordinates faculty and staff onboarding.
- Supervises assigned staff and establishes work priorities.
- Assists with planning and executing administrative operations.
- Tracks project timelines and identifies potential issues.
- Tracks progress toward school and departmental objectives and strategies.
- Develops and implements management policies and operating practices.
- Assists with budget development and regularly reviews financial reports with the department head.
- Serves as a liaison with relevant teams and departments.

Support for Leadership and Staff

- Provides confidential, high-level administrative support to the department head.
- Manages the department head’s calendar and travel arrangements.
- Prepares and reviews operational and special reports for leadership.
- Reviews documents before submission for the department head’s signature.
- Serves as the primary contact for staff and provides guidance on administrative activities.
- Communicates leadership objectives and decisions to staff.
- Serves as the backup property officer and assists with inventory certification.
- Advises program directors on administrative procedures.

Event Planning and Coordination

- Plans and coordinates meetings, seminars, and other special events.
- Makes arrangements for visitors.
- Organizes and tracks agenda items for meetings.

Administration and Compliance

- Ensures compliance with applicable policies and procedures.
- Researches relevant policies and procedures and communicates them to department employees.
- Reviews departmental operations and identifies process improvement opportunities.

Qualifications:

Required Education and Experience

- Bachelor's degree or equivalent combination of education and experience.
- Six years of experience in office administration

Knowledge, Skills, and Abilities

- Ability to multitask and work cooperatively with others.
- Knowledge of word processing, spreadsheet, database, and presentation applications.
- Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative.
- Interpersonal and communication skills.
- Planning and organization skills.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

- Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, (https://www.tamus.edu/benefits/prescriptions-express-scripts/) dental, (https://www.tamus.edu/benefits/dental/) vision, (https://www.tamus.edu/benefits/vision-insurance/) life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts (https://www.tamus.edu/benefits/flexible-spending-accounts/) , and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums

- 12-15 days (https://service.tamu.edu/TDClient/45/Portal/KB/Article/1793/University-Holiday-Calendar) of annual paid holidays

- Up to eight hours of paid sick leave (https://service.tamu.edu/TDClient/45/Portal/KB/Article/1794/Sick-Leave)  and at least  eight hours of paid vacation (https://service.tamu.edu/TDClient/45/Portal/KB/Article/1757/Vacation)  each month

- Automatic enrollment in the  Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx)

- Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

- Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more

- Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance)  for completing a degree while a Texas A&M employee

- Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.