Human Resources Coordinator

HR Coordinator

Work Location: 100% On-Site Experience Level: Entry Level, 02 years of HR experience
### Position Summary
We are seeking a highly organized and detail-oriented HR Coordinator to provide administrative and operational support to the Human Resources team. This is an excellent opportunity for an early-career HR professional looking to gain hands-on experience across employee support, HR administration, records management, and HR operations. The HR Coordinator will have regular interaction with employees and will serve as a professional point of contact when other HR team members are unavailable. A significant component of this position will involve organizing, reviewing, logging, scanning, and preparing employee records for storage and retention. The ideal candidate brings strong customer service skills, excellent attention to detail, sound judgment when handling confidential information, and the ability to effectively manage multiple priorities in a fast-paced environment.
### Key Responsibilities
HR Administration & Employee Support

- Provide day-to-day administrative support to the Human Resources team.
- Serve as a professional and approachable point of contact for employees, appropriately directing inquiries or taking detailed messages when other HR representatives are unavailable.
- Maintain a high degree of confidentiality when handling employee and HR-related information.
- Support electronic filing, document scanning, recordkeeping, and general HR documentation.
- Assist with new associate and benefits presentations as required.
- Utilize Microsoft Office applications, including Word and Excel, to maintain HR documentation and tracking tools.
- Work with SAP as applicable; prior SAP experience is preferred.
- Identify opportunities to improve administrative processes and procedures.

Employee Records & File Management

- Support a large-scale HR records project consisting of approximately 100 boxes and 3,000 employee files.
- Sort and review employee files by designated file type, including Personnel and Medical records.
- Maintain accurate tracking logs for active and terminated employee files, including applicable retention review details.
- Transmit required file information and documentation to HR Operations.
- Organize and box records by similar years whenever possible, such as 20182019 or 20202021.
- Coordinate file pickup dates with HR Operations.
- Prepare and hand off designated records to Iron Mountain for storage.
- Ensure records are processed carefully, accurately, and in accordance with established recordkeeping requirements.

### Qualifications
02 years of Human Resources experience; relevant HR internship experience is strongly desired. Some knowledge of HR principles and practices through education, internship experience, and/or practical application. Excellent customer service and interpersonal skills with the ability to work effectively with employees and HR team members. Strong verbal and written communication skills. Ability to assist with new associate and benefits presentations as required. Excellent organizational and time-management skills with the ability to manage multiple priorities simultaneously. Strong attention to detail and commitment to accuracy. Ability to exercise discretion and maintain confidentiality when working with sensitive employee records and information. Computer proficiency and strong technical aptitude. Proficiency with Microsoft Word and Excel, including the ability to utilize advanced features as needed. Experience with online eligibility systems is required. SAP experience preferred. Ability to identify opportunities for process and procedure improvements. Previous experience working within a manufacturing environment is preferred.
### Work Environment / Special Requirements
100% on-site position. The role includes a substantial records-management component involving physical and electronic employee files. Candidates should be comfortable performing detailed, repetitive documentation and file-review activities while maintaining a high level of accuracy and confidentiality.
### Ideal Candidate Profile
The ideal candidate is an organized, service-oriented HR professional who takes pride in accuracy and follow-through. This individual should be comfortable interacting with employees while also handling detail-intensive administrative work, including confidential records, filing, scanning, tracking, and document management.
Job Type & Location
This is a Contract to Hire position based out of Stamford, CT.
Pay and Benefits
The pay range for this position is $30.00 - $35.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract to Hire position based out of Stamford, CT.
Application Deadline
This position is anticipated to close on Nov 4, 2026.
Workplace Type
This is a fully onsite position in Stamford,CT.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.