Legal Administrator

Job Title: Legal Administrator Job Description
The Legal Administrator supports the legal function by administering customer contracts, subcontracts, purchase orders, and other legal documents, while providing high-level administrative and personal assistant support to legal counsel. This role ensures that all legal documentation is accurately prepared, tracked, and maintained, and that communication between internal and external stakeholders is handled efficiently and professionally.
Responsibilities
- Administer customer contracts, subcontracts, purchase orders, legal emails, and other legal documents, ensuring accuracy and completeness.
- Review, draft, edit, amend, and proofread legal documents to support business and legal needs.
- Log and track the status of all legal documents to ensure they are addressed in a timely manner.
- Prioritize and route incoming emails and messages to the appropriate responsible parties.
- Monitor deadlines related to contracts and legal matters and keep Corporate Counsel continuously updated on status.
- Create, organize, and maintain legal files and project folders, including supporting documents and legal notes.
- Maintain physical and electronic filing systems to ensure maximum efficiency and easy retrieval of documents.
- Manage legal communication with internal and external clients, including responding to inquiries and providing updates.
- Answer phones, assist callers when possible, and accurately take and relay messages.
- Mail, fax, email, and upload legal documents as required to support legal processes.
- Schedule, maintain, and update calendars and appointments for legal counsel and related stakeholders.
- Take, transcribe, and distribute meeting minutes for various legal and business meetings.
- Perform personal assistant functions for legal counsel, including processing health claims and booking travel arrangements.
- Support the general administrative team by assisting with corporate phone coverage and other shared administrative tasks.
- Assist with ordering and arranging office-related needs as directed.
- Perform contract administration tasks, including contract management, redlining, and tracking contract changes.
- Conduct basic legal research as needed to support legal counsel.
- Perform data entry tasks in Excel and manage PDF and other document formats for legal documentation.
- Provide courteous and professional customer service to internal and external stakeholders.
- Ensure all work complies with confidentiality and ethical principles related to legal practice.
Essential Skills
- College degree or legal assistant certification/diploma required.
- Prior legal supportive experience in a corporate environment preferred.
- Strong contract administration and contract management skills, including redlining and document review.
- Proficiency in Microsoft Office Suite, including Word, Excel, and related tools.
- Ability to perform accurate Excel data entry and manage PDF documents.
- Extreme attention to detail and a high degree of accuracy in all work.
- Strong organizational and time management skills, with the ability to multitask and prioritize workload effectively.
- Strong verbal and written communication skills.
- Excellent command of the English language with exposure to legal vocabulary.
- Ability to manage legal communication with internal and external clients in a professional manner.
- Ability to stay calm under pressure and work effectively with a variety of personalities.
- Understanding of confidentiality and ethical principles related to legal work.
- Basic understanding of legal processes preferred.
- Customer service skills and a professional phone manner.
- Experience with filing and maintaining physical and electronic records.
- Ability to take, transcribe, and disseminate meeting minutes accurately.
Additional Skills & Qualifications
- Prior legal supportive experience in a corporate environment is preferred.
- Construction industry experience is a plus.
- Legal assistant certification or diploma is highly valued.
- Paralegal skills and experience with contract administration are advantageous.
- Experience with contract management systems and redlining tools is beneficial.
- Familiarity with legal research techniques and resources is an asset.
- Experience supporting legal counsel or working within a legal department is beneficial.
Work Environment
This role is based onsite in an office environment and requires in-person attendance every day. Standard hours are Monday through Friday from 8:30 a.m. to 5:50 p.m., with a 1-hour lunch break. Depending on the lawyers schedule, there may be flexibility for the candidate to work four days per week if mutually agreed. The position involves regular use of computers, Microsoft Office applications, phones, email, and standard office equipment, as well as handling physical and electronic files in a professional office setting.
Job Type & Location
This is a Contract position based out of Glen Cove, NY.
Pay and Benefits
The pay range for this position is $40.00 - $42.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Glen Cove, NY.
Application Deadline
This position is anticipated to close on Nov 4, 2026.
Workplace Type
This is a fully onsite position in Glen Cove,NY.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.