Administrator - Planning, Design & Construction - Contracts

Primary City/State:
HonorHealth - 8125 N Hayden Rd Scottsdale, AZ 85258
Category:
Facilities and Maintenance
Shift:
Day
Department:
Construction


Administrator - Planning, Design & Construction - Contracts



Great care starts with great people. (Like you.)

At HonorHealth, you’ll find something special. From humble beginnings in 1927 to one of Arizona’s largest nonprofit healthcare systems, our culture is built on warmth and neighborly kindness. Behind every smile is a highly skilled professional with deep expertise and an unwavering dedication to what matters most — caring for the health and well-being of people and communities across the greater Phoenix area.

Responsibilities:

 JOB SUMMARY
The Administrator - Planning, Design & Construction, Contracts provides centralized contract governance, administration, and advisory support for healthcare capital design and construction programs. This role facilitates contract intake, recommends appropriate agreement structures, drafts and administers contracts and amendments, manages legal review workflows, and maintains complete contract performance records across the capital portfolio. The position uses automation and artificial intelligence (AI) tools to improve consistency, efficiency, risk visibility, and compliance while maintaining human review and accountability. The Administrator - PDC Contracts serves as the primary interface between Project Development & Construction (PDC), Project Controls, and HonorHealth Legal through the K Care application.

ESSENTIAL FUNCTIONS

- Contract Intake, Strategy & Drafting:
Facilitate a structured intake process for capital projects to determine appropriate contract types, delivery methods, and risk allocation based on project scope, complexity, and organizational standards.
Recommend agreement types, including professional services, construction, CM, design-build, task orders, and other applicable delivery vehicles.
Draft initial agreements, scopes, and exhibits using approved templates and AI-assisted drafting tools to improve efficiency and consistency.
Ensure draft agreements reflect healthcare-specific regulatory, insurance, operational, and risk requirements.
Coordinate internal PDC and Project Controls review prior to legal submission.
- Legal Workflow Management & K Care Interface:
Manage the end-to-end contract review workflow with HonorHealth Legal using the K Care application.
Prepare, submit, track, and route contracts, amendments, and related documents through K Care in accordance with established legal workflows.
Serve as the primary liaison between PDC and Legal to support timely review, response coordination, and issue resolution.
Track legal comments, required revisions, and approval status to ensure contracts are ready for execution.
Maintain transparent status reporting for Project Managers and leadership regarding legal review timelines and dependencies.
- AI Utilization & Process Optimization:
Leverage AI-enabled tools to support drafting assistance and clause standardization, identification of missing or inconsistent contract elements, contract register maintenance and deadline tracking, and template and correspondence generation.
Ensure all AI-assisted outputs are reviewed, validated, and approved prior to issuance or execution.
Continuously evaluate opportunities for automation and AI adoption that enhance contract governance without compromising oversight or compliance.
Use AI tools to augment, not replace, professional judgment and accountability.
- Templates, Correspondence & Notices:
Develop, maintain, and govern standardized templates and drafted correspondence related to contract administration, including notices, change orders, amendments, requests for clarification, and default, suspension, or termination correspondence.
Support Project Managers with contract-driven documentation while maintaining centralized governance and consistency.
- Education & Internal Support:
Provide education and guidance to Project Management and Project Controls staff regarding contract structure and intent, required notices and timing, and documentation standards and workflows.
Support onboarding and training related to contract administration tools, processes, and AI-enabled resources.
- Performs other duties as assigned.
  EDUCATION
- Construction Management, Engineering, Architecture, Business, Legal Studies, or related field Required
  EXPERIENCE
- 5 years, of experience supporting construction or professional services contracts in a capital projects or facilities environment Required
- Experience managing contract workflows with legal departments and enterprise legal systems Required
- Experience in healthcare, regulated environments, or large enterprise capital programs Preferred
- Experience leveraging automation or AI enabled tools in contract or project administration Preferred
  LICENSE AND CERTIFICATIONS
- Paralegal certification or similar certification Preferred



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