JSM-Facilities Associate

Job Summary:
As part of a formal apprenticeship or regional training program, assists with facilities changes and improvements; assists with maintaining relationships with various suppliers and vendors of services provided to the facility; communicates changes and improvements to affected facility occupants. Performs activities under direct supervision.

Key Responsibilities:
Supports coordination with facilities management to schedule work and special projects for the assigned facility.
Assists with planning for changes and improvements; assist with schedules and implements plan.
Helps with developing, documenting, and reporting budgets for approval process; creates and writes purchase orders; approves payment of invoices.
Assists to update, edit and print CAD layouts and master plans; assist with managing floor space and office space all locations within master plan.
Assists with organizing installation of communications equipment with internal and external suppliers and customers.
Participates in improvement processes; actively participates in self-and team audits and resulting process improvements.
Works under close supervision according to defined facility procedures/processes.
Attends classes and on/off site training programs (travel if required) and makes appropriate progress necessary to build basic skills and knowledge required to pass local certification.

- Manage the Plant Manager’s calendar, meetings, appointments, and priorities.
- Coordinate daily morning meetings, including collection, consolidation, and presentation of key plant data and updates.
- Prepare meeting agendas, presentations, reports, and supporting information for Plant Leadership meetings.
- Coordinate meetings with Plant Leadership Team members and stakeholders across different plant locations.
- Record meeting minutes, decisions, and action items, and follow up with respective owners for timely closure.
- Prepare and maintain MIS, dashboards, trackers, and management reports as required.
- Coordinate communication and information flow between the Plant Manager and key functional stakeholders.
- Support the Plant Manager during plant visits, leadership reviews, audits, and other important meetings/events.
- Maintain confidentiality of sensitive business and employee information.
- Identify opportunities to improve meeting effectiveness, reporting, and administrative processes.
- Coordinate EEEC activities at the plant level.
- Coordinate purchase of required materials and services for plant visits, meetings, and other important forums/events.

The responsibilities outlined above are indicative and not limited to the listed activities. Additional responsibilities may be assigned based on business and organizational requirements.