About this role
Job Requirements
Roles and Responsibilities:
- Document Controller acts as SPC for Multi-functional team for drawing/Document release.
- MDL [Master Document List] is prepared by Doc controller & maintained in EDMS tool.
- Follow up with Engineering team on the due date of the document submission in advance, keep them notified on the due deliverable.
- MDL is updated periodically on the document submission status. In case of any delay in submission, dates are revised and notified to customers.
- Following up with customer on the document approval for the submitted document, in case of any comments for customer, Document controller shares the comments with the Engineering team and get the document updated and resubmitted.
- Not all documents need customer approval, only critical documents/drawing are submitted for customer approval. Which is specified on MDL at start of projects.
- Document controller also reviews the document authentically with reference to the Document Management system specification.
- EDMS tool is used for all communication and document storage.
- Reports are extracted from EDMS every week and shared with all key stakeholders of project.
- Vendor Documents are handled outside EDMS system and include inbound and outbound communication.
- Vendor documents are stored in EDMS folder by Document folder and communicated to the Engineering team.
- Document Controller is also responsible for Project Folder management, Governs the access control.
- Also perform Audit and ensure only required stakeholders have access to the folder and document stored are in line with revision of documents specified in the MDL.
Work Experience
- Knowledge of Document Management System
- Knowledge of MS Office Package & EDMS Systems
- Knowledge of SAP, WRENCH, PRIMAVERA is advantageous
- Good Communication skills - Makes clear and convincing oral presentations; listens effectively; clarifies information as needed.
- Ability to handle discussions / communications independently
- Works in a Collaborative environment