A.R.M.S. Clerk

HE RNAND O C O UN TY SHE R I FF ’S O FF I CE
A L N I E N H U I S, SHE R I FF

JOB TITLE: ARMS CLERK (AUTOMATED REPORT MANAGEMENT SYSTEM)
BUREAU: ADMINISTRATIVE SERVICES BUREAU
SUPERVISED BY: RECORDS MANAGER
PAY GRADE: 30N CREATED:
FLSA: NON-EXEMPT REVISED: 08/22/2025

CHARAC TE RI ST ICS OF T HE C L A S S:

Und e r the g e n era l sup er vision of the R ec o r ds M a n a g e r, p erf o r ms d a ta e nt r y wo r k via live transcription and involves b a sic knowl e d g e of modern computer programs. The wo r k is of r outine di ff i c ulty a nd re qui re s some d e g re e of re sponsibilit y . An e mplo y e e in this c l a ssi f i ca tion is re qui re d to wo r k 12-hour and 8-hour shi f ts, consisting of day shift and night shift, holidays and weekends. P erf o r m oth e r wo r k a s re qu e st e d.

[ NOT E ] : Th e se e xa m p l e s a r e i n te nd e d o n ly as ill u s tr a t io n s of t h e va r io u s t y p e s of w o r k p er f o r m e d . Th e o m ission of s p ec i f ic s t a te m e n t s of du t i e s d o e s n ot e x c l ud e t h e m f r om t h e p osi t ion if t h e w o r k is si m ila r , re la te d , or a logi c al assig n m e n t t o t h e p osi t io n .

ESSE N T IAL JOB F UNC T IONS:

- Op era t e d a ta e nt r y e quipm e nt in a l a w e n f o rce m e nt t e l e phone re po r ting e nvi r onm e nt.

- T ra ns cr ib e reports by telephone “ liv e ” from deputies and civilian personnel into the Automated Records M a n a g e m e nt S y st e m (ACISS).

- Must b ec ome F C I C cer ti f i e d within six months of hi r e.

- P r op er ly c od e re po r ts f or e nt r y into the Florida Incident Based Reporting System (FIBRS).

- Enter accidents and citations and attach scanned documents pertinent to reports into ACISS.

- Ensure quality control for all FCIC/NCIC entries pertaining to ACISS reports.

- Process felon registration forms and enter them into ACISS for tracking purposes.

- Process insurance company requests for accidents.

- Assist with the overflow of Records duties when requested.

QUA L I F ICA T IONS:
T r ai n i ng a nd E x p er i e n c e:

- Hi g h S c hool Diplom a or GED

- Three (3) y ear s of c l er i ca l wo r k or computer-related training and/or experience.

- Experience with office databases, file management systems and cloud-based platforms.

K n o w l e d g e , Skills a n d Abilities:

- Knowledge of modern office practices and procedures.

- Knowledge and application of correct grammatical processes and adequate reading comprehension skills.

- The ability to type 40 correct words per minute.

- The ability to work independently without constant supervision.

- Ability to communicate orally.

- The ability to access, input, and retrieve information from a computer.

- The ability to deal effectively and courteously within a team environment.

- Skill in using modern office equipment, such as telephone, scanner, computer and printer.

ESSENTIAL PHYSICAL SKILLS :

- Sit at a desk and view a display screen for extended periods of time.

- Carry up to 10 lbs. (i.e., boxes, shredded reports, file stacks, etc.).

- Acceptable eyesight (with or without correction)

- Acceptable hearing (with or without hearing aid)

- Ability to enter data at a prescribed rate of speed

ENVIRONMENTAL CONDITIONS:

- Indoor office environment with occasional travel.

- Reasonable accommodation will be made for qualified individuals with a disability.

EQUAL OPPORTUNITY EMPLOYER