About this role
### Salary
The national salary range is £42,914 - £46,182, London salary range is £49,325 - £53,081. Your salary will be dependent on your base location
Job description
Job Title
Project Manager
Group Profile
ISD - Information Services Division within the Security and Information Directorate (SID)
Business Design, Development and Deployment (BD3)
Grade
Senior Executive Officer (SEO)
Overview of Security and Information Directorate (SID)
Security and information management are fundamental to enabling the Ministry of Justice to deliver its services. SID brings together specialist teams that help the department manage information securely, lawfully and transparently.
We identify, manage and mitigate security, data protection and information risks, and provide assurance against those risks. We work across the Ministry of Justice, its agencies, the Government Security Group, the Government Knowledge and Information Management profession and other partners.
We also support improvement and change where better information, technology, processes and ways of working can improve outcomes for the department and its users.
Team Profile
Information Services Division is responsible for ensuring the MoJ:
• Manages its information so that it knows what is held and where it is held - Knowledge management and Records management
• Holds its information in compliance with legislation and is accessible - Data protection and freedom of information
• Is clear who owns the information and that they understand their responsibilities - Knowledge management
• Holds its information securely - Information assurance
Business Design, Development and Deployment (BD3)
The Business Design, Development and Deployment team, known as BD3, turn the Information Services Division and departmental priorities into planned and controlled delivery.
We provide project, change and service improvement capability across a varied portfolio.
Our work includes records and information management, subject access requests, redaction, public inquiries, information security and digital services. Projects range from improving existing processes to developing digital solutions, supporting procurement, and implementing wider departmental change.
We work with operational teams, subject matter experts, digital and technology colleagues, commercial, finance and legal teams, senior leaders, suppliers and other government organisations. The team also supports portfolio planning so that new work can be prioritised against capacity, dependencies and expected benefits.
Summary
The Project Manager will lead the delivery of projects and significant workstreams within the BD3 portfolio, from initial definition and planning through to implementation, transition and closure.
You will bring structure to complex work, maintain delivery momentum and make sure scope, plans, risks, dependencies, decisions and outcomes are clear. You will work across a changing portfolio and will need to build effective relationships with colleagues at all levels.
You will provide clear and reliable information to senior leaders and governance forums so that decisions can be made quickly and on the basis of good evidence.
Responsibilities, Activities and Duties
The postholder will be expected to:
• Lead the delivery of projects or significant workstreams, taking responsibility for agreed outcomes, timescales and priorities.
• Define project scope, objectives, deliverables and success measures with project sponsors, stakeholders and subject matter experts.
• Develop and maintain clear delivery plans, including milestones, resources, risks, issues and dependencies.
• Establish proportionate governance and provide clear, accurate reporting to senior leaders and decision-making forums.
• Build effective relationships across organisational boundaries, bringing together operational teams, policy, digital, commercial, finance, legal and other specialist colleagues as required.
• Work with subject matter experts and users to understand requirements, identify practical solutions and support effective decision-making.
• Manage changes to scope and priorities, assessing the impact on delivery and escalating where appropriate.
• Support business cases, options appraisals, procurement activity and supplier engagement where required.
• Ensure projects are prepared for implementation, including business readiness, communications, training, adoption and handover into business-as-usual arrangements.
• Track delivery against intended outcomes and benefits, identifying barriers and taking action to maintain progress.
• Contribute to BD3 portfolio planning, prioritisation and continuous improvement of project delivery approaches, reporting and tools.
• Provide day-to-day leadership to colleagues working on projects and, depending on business need, undertake line management responsibilities.
This list reflects the current requirements of the role and is not intended to be exhaustive. The postholder may be asked to undertake other duties appropriate to the grade as priorities and the portfolio develop.
Essential skills
• Experience of successfully managing projects or significant workstreams from planning through to implementation, with personal responsibility for delivery.
• Strong planning and control skills, with the ability to develop realistic delivery plans, manage milestones and dependencies, and keep work on track when circumstances or priorities change.
• Experience of identifying, assessing and managing project risks and issues, including knowing when and how to escalate them.
• Strong stakeholder management skills, with the ability to build credible relationships and bring together people with different priorities, perspectives and areas of expertise.
• Excellent written and verbal communication skills, including the ability to explain complex information clearly and provide concise updates and recommendations to senior colleagues.
• Sound judgement and problem-solving skills, with the ability to analyse information, identify practical options and use evidence to support decisions.
• Ability to manage competing priorities, maintain momentum and deliver high-quality work to demanding timescales.
• Experience of supporting or delivering changes to services, processes or ways of working, with an understanding of the effect change has on users and operational teams.
Desirable skills
• A recognised project management qualification or equivalent professional development, such as APM, PRINCE2 or an Agile project delivery qualification.
• Experience of delivering projects within government or another large and complex organisation.
• Experience of digital, information management, security, operational or service transformation projects.
• Experience of supporting business cases, procurement or supplier management.
• Experience of using project and management information to support portfolio reporting, prioritisation or benefits management.
Application Process
This vacancy will be assessed using Success Profiles:
The Civil Service recruits using Success Profiles. For each role, we consider what candidates need to demonstrate to be successful.
A Success Profile is made up of 5 elements:
• behaviours - the actions and activities that people do which result in effective performance in a job
• strengths - the things we do regularly, do well and that motivate us
• ability - the aptitude or potential to perform to the required standard
• experience - the knowledge or mastery of an activity or subject gained through involvement in or exposure to it
• technical - the demonstration of specific professional skills, knowledge or qualifications
Not all the elements are relevant to every role and will vary by profession, level and type of role.
Success Profiles - GOV.UK
• CV (maximum 2 A4 pages)
• Personal statement of no more than 1,000 words (minimum Arial 11) explaining how you meet the essential criteria and requirements of the role.
• 250-word behaviour statement for each of the following behaviours:
o Communicating and Influencing (lead)
o Delivering at Pace
o Changing and Improving
o Working Together
If a large number of applications are received, an initial sift may be conducted on the lead behaviour, Communicating and Influencing. Candidates who meet the required standard at the initial sift will then be assessed against the remaining application criteria.
• The 60-minute panel interview will assess the following behaviours and will also include strength-based questions:
o Communicating and Influencing (lead)
o Delivering at Pace
o Changing and Improving
o Working Together
Hours of work/working pattern
37 hour working week (standard).
Travel will be required as necessary to our London, Burton-Upon-Trent and Jarrow offices.
Additional Information
Working Arrangements & Further Information
The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity.
Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.
For nationally advertised role: all successful candidates will be appointed to the nearest viable office nearest to their home postcode and on its respective pay scale. This will be at either a HQ building (subject to desk allocation, a Justice Collaboration Centre (JCC) or a Justice Satellite Office (JSO) – See Map . All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity).
For current MoJ employees, your base location will need to be changed to the nearest viable office (to your home postcode), either at a HQ building, JCC or JSO within the National Office Network and moved its location’s respective pay scale (any legacy arrangements/locations will need to be amended).
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.
MoJ candidates who are on a specialist grade, will be able to retain their grade on lateral transfer.
All candidates who are currently in receipt of Mark Time / Pay Protection should ensure they are familiar with the new policy on permanent and temporary promotion which can be found on the employee intranet.
Flexible working hours
The Ministry of Justice offers a flexible working system in many offices. Standard full time working hours are 37 hours per week. MoJ welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the MoJ’s Flexible Working policy.
Benefits
The MoJ offers a range of benefits:
Annual Leave
Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.
There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
Pension
The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.
Training
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
Networks
The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.
Support
- A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
- Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
- For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on www.GOV.UK (https://www.gov.uk/help-with-childcare-costs/tax-free-childcare) or Childcare Choices (https://www.childcarechoices.gov.uk/) . You can determine your eligibility at https://www.childcarechoices.gov.uk/ .
- Paid paternity, adoption and maternity leave.
- Free annual sight tests for employees who use computer screens.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles . Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order
- To Transformative Business Services (0345 241 5359 (Monday to Friday 8am - 6pm) or e mail [email protected] (mailto:[email protected]) );
- To Ministry of Justice Resourcing team ( [email protected] (mailto:[email protected]) );
- To the Civil Service Commission (details available here (https://civilservicecommission.independent.gov.uk/recruitment/recruitment-complaints/) )
As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.
For more information on applying for a role as a candidate with a disability or long-term condition, please watch our animated videos .
You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the TBS Recruitment Enquiries Team.
Diversity & Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .
A Great Place to Work for Veterans
The "Making the Civil Service a Great Place to work for veterans" initiative includes a guaranteed interview scheme to those who meet the minimum criteria to provide eligible former members of the Armed Forces with opportunities to secure rewarding jobs. Allowing veterans to continue to serve their country, and to bring highly skilled individuals with a broad range of experience into the Civil Service in an environment, which recognises and values your previous service in the Armed Forces.
For further details about the initiative and eligibility requirements visit: https://www.gov.uk/government/news/making-the-civil-service-a-great-place-to-work-for-veterans
Redeployment Interview Scheme
Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ is committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.
MoJ is able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidates will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.
Civil Service Nationality Rules
This job is broadly open to the following groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families (https://eur01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.gov.uk%2Fsettled-status-eu-citizens-families&data=05%7C01%7Cchristopher.jeffery%40soprasteria.com%7C8a2293860362402c15da08dbf4cff146%7C8b87af7d86474dc78df45f69a2011bb5%7C0%7C0%7C638372946312587803%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=s%2BxUsev%2BGeeK%2FLgTUjpjfTJu%2FjpKQZ%2BQPJXNduvik3Q%3D&reserved=0)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules
Reserve list
A reserve list may be held for up to 12 months from which further appointments may be made for the same or similar roles.
Contact Information
MoJ:
If you require any assistance please call 0345 241 5359 (Monday to Friday 8am - 6pm) or e mail [email protected]
Please quote the job reference 23532
HMPPS
If you require any assistance please call 0345 241 5358 (Monday to Friday 8am - 6pm) or e mail [email protected]
Please quote the job reference
A sift based on the lead behaviour, Communicating and Influencing, may be held if a large number of applications are received. If a large number of applications remain after the initial sift, your application will be progressed to a full sift, where all behaviours will then be considered.
Strengths will be assessed but these are not shared in advance. To learn more about Strengths and how they are assessed please click here (https://www.gov.uk/government/publications/success-profiles/success-profiles-strengths).
Use of Artificial Intelligence (Al)
Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.