Receptionist

Job Title: Receptionist Job Description
The Receptionist serves as the first point of contact for clients, visitors, and team members in a busy, luxury-focused office and showroom environment. This role ensures the office runs smoothly by delivering comprehensive administrative support to management, staff, and multiple departments. The ideal candidate is organized, proactive, personable, and comfortable multitasking in a fast-paced setting, while consistently providing a professional and welcoming experience at the front desk.
Responsibilities
- Greet and assist all visitors, clients, and vendors in a warm, professional, and courteous manner.
- Respond to incoming calls and electronic communications, ensuring timely, accurate responses or appropriate redirection.
- Provide administrative support to the manager, drafters, designers, and all team members across the organization.
- Perform general office duties including ordering supplies, maintaining inventory, and ensuring essential materials are stocked.
- Operate standard office equipment such as computers, phones, photocopiers, printers, and filing systems.
- Sort, scan, and distribute all incoming correspondence, including mail, faxes, and emails.
- Coordinate schedules, reserve conference rooms, and manage the company calendar to support meetings and appointments.
- Collect, reconcile, and submit reimbursement requests and payment documentation for team members and providers.
- Prepare and send packages through carriers such as FedEx, ensuring accurate documentation and timely delivery.
- Assist the Service Department by handling client inquiries, documenting details, and forwarding messages to the appropriate contacts.
- Manage office correspondence, handle complaints professionally, and respond to general queries with clear, helpful information.
- Distribute outgoing checks to providers and scan incoming checks to the Financial Team for processing.
- Coordinate with third-party service providers such as landscapers, pest control, electricians, and cleaners to support facility needs.
- Support overall office and administrative operations by identifying opportunities for process improvements and helping implement changes.
- Resolve issues related to international packages by contacting carriers such as FedEx or DHL, identifying delays or problems, and communicating updates to relevant team members.
- Collaborate with the manager to create and update the walk-in schedule for the sales team, helping ensure appropriate staffing and coverage.
- Promote and maintain a professional, welcoming environment at the front desk so all visitors feel attended to and supported from arrival to departure.
Essential Skills
- High school diploma or equivalent.
- 2+ years of administrative or receptionist experience in a fast-paced environment.
- Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
- Comfort using general office technology such as phones, computers, printers, and copiers.
- Excellent verbal and written communication skills.
- Strong interpersonal skills with a customer service mindset.
- Solid organizational skills and strong attention to detail.
- Ability to manage multiple tasks simultaneously with efficiency and professionalism.
- Proactive problem-solving skills and the ability to take initiative.
- Front desk and receptionist experience with direct customer service responsibilities.
- Ability to interact effectively with both internal team members and external visitors.
- Spanish language skills for communicating with a diverse client base.
Additional Skills & Qualifications
- Associate degree or formal administrative training is preferred.
- Experience in a retail, showroom, or luxury product environment is beneficial.
- Background in clerical support, office coordination, or similar roles.
- Ability to work collaboratively with sales, design, drafting, and service teams.
- Interest in future growth opportunities within departments such as sales or design.
- Comfort coordinating with external service providers and vendors.
- Experience handling basic financial documentation, reimbursements, and check distribution.
Work Environment
This role is based on-site in a retail showroom that showcases luxury stone products, offering a polished, professional atmosphere with regular client and visitor traffic. The standard work schedule is Monday through Friday from 8:30 a.m. to 5:30 p.m., with a one-hour lunch break from 12:00 p.m. to 1:00 p.m. You will work at the front desk and in office areas, using computers, phones, printers, copiers, and standard office software such as Microsoft Office. The environment is fast-paced and client-facing, with frequent interaction with sales, design, drafting, service teams, and external providers. Professional attire is expected to reflect the high-end nature of the showroom and to support a polished, welcoming experience for visitors.
Job Type & Location
This is a Contract to Hire position based out of Doral, FL.
Pay and Benefits
The pay range for this position is $19.00 - $20.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract to Hire position based out of Doral, FL.
Application Deadline
This position is anticipated to close on Oct 31, 2026.
Workplace Type
This is a fully onsite position in Doral,FL.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.