About this role
Job Description:
The Office Manager is responsible for overseeing day-to-day administrative operations to ensure the office runs efficiently and professionally. This role coordinates office services, supports staff and leadership, manages vendors and facilities, and helps maintain accurate records and smooth internal workflows.
Key Responsibilities
Office Administration & Operations
Oversee office workflows, schedules, and day-to-day administrative support
Manage incoming/outgoing mail, deliveries, and general office coordination
Ensure office supplies and equipment are stocked and functioning
Facilities & Vendor Management
Coordinate maintenance requests, repairs, and service calls
Manage office vendors (cleaning, IT support, equipment servicing, etc.)
Track service agreements, renewals, and basic office compliance needs
Purchasing & Inventory
Process purchase requests, maintain supply inventory, and assist with budgeting needs
Obtain quotes, compare options, and ensure cost-effective purchasing
Records & Documentation
Maintain organized office files (digital and/or paper)
Support document control for policies, forms, and internal records as needed
Front Desk / Visitor Support (if applicable)
Greet visitors and route inquiries appropriately
Maintain professionalism and ensure smooth check-in processes
Team Support
Support onboarding logistics (badges, accounts, supplies)
Assist with scheduling, room booking, and internal event coordination
Scheduling & Coordination
Coordinate meetings and calendars for leadership and/or teams
Maintain spreadsheets or tracking tools for tasks and office requests
Required Qualifications
Experience in office administration, facilities coordination, or a similar role (e.g., 2+ years)
Strong organizational and prioritization skills with attention to detail
Proficiency with Google Workspace and/or Microsoft Office (Outlook/Excel)
Excellent communication skills (written and verbal)
Ability to manage multiple vendors and deadlines
Preferred Qualifications
Experience in healthcare, legal, education, or professional services environments
Familiarity with invoicing tools or basic accounting processes
Experience supporting HR tasks (onboarding coordination, basic paperwork)
Comfort with light IT coordination (e.g., ticketing, device setup)
Skills & Competencies
Customer-service mindset and professionalism
Discretion with confidential information
Strong problem-solving and follow-through
Timely, proactive communication with stakeholders
Reliability and ability to work independently
At Nextpower, we are driving the global energy transition with an integrated clean energy technology platform that combines intelligent structural, electrical, and digital solutions for utility-scale power plants. Our comprehensive portfolio enables faster project delivery, higher performance, and greater reliability, helping our customers capture the full value of solar power. Our talented worldwide teams are redefining how solar power plants are designed, built, and operated every day with smart technology, data-driven insights, and advanced automation. Together, we’re building the foundation for the world’s next generation of clean energy infrastructure.