Special Education IEP Case Manager - San Francisco

Special Education IEP Case Manager

Department

Special Education

Reports to

Associate Director of Special Education

Location

Various Sites

Type

Full-Time, Temporary (1 Year Contract)

FLSA Status

Exempt

Schedule

Full year

About KIPP NorCal

We are a thriving nonprofit network of 23 free, public charter schools open to all students. At KIPP, we believe all children should grow up free to create the future they want for themselves and that schools can and should be a critical factor in making that vision a reality. Together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose—college, career, and beyond—so they can lead fulfilling lives and build a more just world.

Our student community consists of nearly 7,000 elementary, middle, and high school students in East Palo Alto, Oakland, San Francisco, San Lorenzo, San José, Redwood City, and Stockton. 81% qualify for free or reduced price lunch, 34% are multilingual learners, and 12% have special needs. We strive to cultivate a representative team of teachers and leaders that reflect our students’ diversity.

Role Overview

The Special Education IEP Case Manager manages the development, implementation, and compliance of Individualized Education Programs (IEPs) for a caseload of approximately 60–70 students across TK–12, ensuring students with disabilities receive individualized educational services and supports aligned to their needs. Reporting to the Associate Director of Special Education, this role coordinates with families, educators, school leaders, and service providers to ensure timely IEP processes, meaningful student progress, and equitable access to high-quality educational opportunities.

In this role, you own projects end-to-end with real autonomy over how the work gets done. You make day-to-day execution decisions and bring your manager in when something would change the project's direction or require resources beyond your scope.

Note: This role has and end date of June 30, 2027.

Core Responsibilities

IEP Case Management and Implementation

- Manages a caseload of approximately 60–70 students across TK–12, ensuring IEP development, annual reviews, reevaluations, and related processes are completed accurately and within required timelines.
- Leads the development and coordination of individualized education plans, ensuring goals, accommodations, modifications, and services reflect students' documented needs and support meaningful educational progress.
- Coordinates IEP implementation with general education teachers, special education staff, and related service providers to promote consistent delivery of individualized supports across learning environments.

Student Evaluation and Progress Monitoring

- Executes comprehensive academic assessments for initial eligibility determinations and reevaluations, producing accurate, timely evaluation results that inform eligibility decisions and individualized educational planning.
- Develops measurable annual IEP goals in collaboration with educators, service providers, and families, ensuring goals reflect students' academic, behavioral, and social-emotional needs.
- Manages student progress monitoring and data analysis processes, ensuring IEP teams and families receive meaningful information about student growth and can make informed instructional adjustments.

IEP Compliance and Documentation

- Manages assigned IEP compliance timelines, documentation requirements, and case management workflows to ensure adherence to applicable federal and California special education requirements.
- Maintains accurate and complete student special education records, including evaluations, IEP documents, progress reports, parent signatures, and related documentation, ensuring records remain current and audit-ready.
- Leads IEP meetings when serving in an authorized capacity as an LEA Administrator designee or Education Specialist, ensuring appropriate stakeholder participation, procedural compliance, and clear documentation of decisions.

Family, School, and Service Provider Collaboration

- Coordinates communication among families, students, teachers, school leaders, and related service providers to strengthen shared understanding of student needs, IEP goals, and service implementation.
- Develops collaborative working relationships with general education teachers and service providers to promote appropriate accommodations, instructional differentiation, and modifications aligned with students' IEPs.
- Implements improvements to assigned case management workflows based on student progress data, stakeholder feedback, and identified process gaps, increasing consistency and effectiveness within the established special education model.

Other duties as assigned.

KIPP Leadership Competencies

These competencies describe the core leadership behaviors expected at this level – they guide how we hire, develop, and grow our people at KIPP NorCal.

- Lead Self: You seek diverse feedback, adjust your approach based on your impact on others, and continuously develop your expertise. You interrupt bias, advocate for equitable practices, and share your knowledge with peers.
- Lead People: You build authentic relationships across lines of difference and foster inclusion and psychological safety. You communicate the rationale for change, build buy-in, and surface resistance early. You partner across teams, identify coordination gaps, and resolve them proactively.
- Lead Results: You translate strategy into project plans and manage competing priorities without losing sight of outcomes. You use data to analyze problems and inform decisions, deliver on time and scope, and manage up effectively — flagging risks early and bringing options when facing obstacles.

Knowledge & Skills

Required Qualifications

Experience

- 2 or more years of relevant experience in special education case management, academic evaluation, special education instruction, or related special education coordination.
- Demonstrated experience coordinating individualized student supports, managing competing deadlines, and collaborating with families and school-based teams.

Education

- Bachelor's degree from an accredited institution, subject to confirmation of applicable credential requirements.
- Valid California Special Education teaching credential appropriate to the assigned responsibilities.

Knowledge/skills

- Knowledge of federal and California special education requirements, including IEP development, eligibility evaluations, procedural timelines, and documentation.
- Ability to conduct academic assessments, interpret student performance data, and translate findings into measurable IEP goals and individualized supports.
- Strong organizational and project management skills, including the ability to manage a substantial student caseload while maintaining accurate records and meeting legal deadlines.
- Strong communication and relationship-building skills with students, families, educators, and service providers across diverse communities.
- Proficiency with digital documentation, collaboration, and data management tools, including Google Workspace or comparable platforms.
- Commitment to KIPP NorCal's mission, educational equity, inclusive practices, and the belief that all students can achieve at high academic levels.

Preferred Qualifications

- Experience using the Special Education Information System (SEIS) or a comparable IEP management platform.
- Experience working with TK–12 students in diverse, historically underserved school communities.
- Familiarity with school-based special education service delivery and collaboration across multiple school sites.

Role Details

The following details describe how this role is structured and what to expect day-to-day.

Work Setting

Hybrid; four days per week onsite, with one day potentially remote

Travel Expectation

Frequent school and regional travel, up to 40%

Driver’s License

Must have a valid CA driver’s license and access to reliable transportation for work-related travel, subject to HR review.

Physical Demands

Ability to navigate office and school campuses, use technology, and occasionally lift or carry materials up to 20 lbs.

Mental Demands

Ability to manage competing priorities, concentrate for sustained periods, analyze complex information, and make decisions under normal work pressures.

Environmental

Combination of office and school campus environments, with regular travel between sites and interruptions typical of school settings.

KIPP Northern California is committed to providing reasonable accommodations for qualified individuals with disabilities to perform the essential functions of this position.

Compensation

KIPP Northern California is dedicated to you and your family's well-being! We offer a competitive salary as well as a comprehensive benefits package. Benefits include medical, dental, vision coverage, paid time off, retirement plan with employer contribution and commuter benefits.

We benchmark annually against comparably-sized non-profit organizations in the regions where we operate, to offer competitive salaries. The salary range for this position is between $83,000 and $89,000. Most candidates would be compensated at $85,000.

How to Apply

Please submit a cover letter and resume by clicking apply on this page.

Questions?

Email [email protected]