Team Coordinator - Wellcome Collection

Salary: £31,400- £38,300

Closing date:  Thursday 5 November 2026

Contract type: permanent

Interview dates: 1st stage; w/c 16 November 2026) online/Remote; 2nd stage: 23 November 2026 face to face

Wellcome Collection is part of Wellcome Trust, a global charitable foundation that supports science to build a healthier future for everyone.

Wellcome Collection is a free museum and library exploring health and human experience, where you can enjoy exhibitions, museum and library collections, public events, and a vibrant shop and café. We also publish books and online stories.

This is a great time to join Wellcome Collection as we embark on an exciting period of development. We are looking for two Team Coordinators to join our business operations team.  These roles will play an important part in supporting and enabling our teams to deliver on our vision of a world where everyone’s experience of health matters.

Where in Wellcome will I be working?

You will be one of three Team Coordinators working within the Strategy, Delivery & Transformation team, reporting to the Wellcome Collections Operations Manager.

Along with the Operations Manager and your fellow Team Coordinators, you will provide high level administrative support across multiple teams and departments within Wellcome Collection. .

What will I be doing?

Wellcome Collection is a free museum and library that explores connections between health, life and human experience. We are looking for two highly organised and proactive Team Coordinators to provide essential administrative and operational support to our Directorate and Leadership Team. The roles are central to ensuring the smooth running of day-to-day activities, coordinating key meetings and governance processes, managing office operations, and supporting collaboration across teams. Working closely with colleagues across Wellcome Collection, you will help create an efficient, inclusive and well-connected working environment that enables teams to deliver their objectives and the Wellcome Collection strategy.

In this role, you will:

- Provide high-quality administrative support to the Directorate and Leadership Team, including expenses, invoice processing, purchasing, and managing operational activities.

- Coordinate internal and external meetings, preparing agendas, papers and presentations, taking accurate minutes, and tracking actions to completion.

- Organise all-staff meetings, governance meetings, workshops, training sessions, away days, and provide logistical support for events as required.

- Manage onboarding activities for new team members and arrange occasional travel and accommodation for leaders attending external meetings and conferences.

- Oversee office operations, including supplies, equipment, technology requirements, workspace arrangements, and maintaining accurate databases and records.

- Collaborate with colleagues across Wellcome Collection, contributing to a positive, inclusive culture while ensuring administrative cover and support across teams when needed.

Is this job for me?

To be successful in this role, you will bring previous PA, Executive Assistant or administrative experience gained within a busy and fast-paced environment. You will have excellent organisational skills, strong attention to detail, and the ability to manage multiple priorities while working to deadlines. You will be confident building relationships with stakeholders at all levels, handling confidential information with discretion, and communicating clearly in both written and verbal formats. Advanced Microsoft Office skills, including SharePoint, are essential, and experience of Monday.com would be advantageous.

The ideal candidate will have experience managing calendars, preparing meeting papers and presentations, drafting correspondence, taking minutes, and coordinating complex administrative activities. You will be proactive, resourceful and comfortable taking initiative, with a collaborative approach and a commitment to delivering excellent support. Most importantly, you will thrive in a role where organisation, teamwork and attention to detail are critical to enabling the success of others.

To apply for this role please submit an updated CV and answer 2 application questions to demonstrate that you meet the minimum requirements for the role.

Minimum Criteria:

- Ability to multi-task, prioritise, take initiative and work to deadlines.

- Well-developed time management skills, including ability to prioritise and reprioritise tasks without compromising quality, organising complex itineraries. As well as good verbal and written communication skills.

- Proficiency in the use of Microsoft Office suite of products (eg Word, Outlook, Excel, SharePoint)

- Ability to deal with people at all levels and deal professionally with confidential material and issues.

- A pragmatic, positive attitude with the desire to work within a high performing team

Applications Questions:

- Using examples please provide evidence to demonstrate that you meet the minimum criteria for this role as outlined in the job description? (Up to 500 words)

- Using short summaries please provide specific details of up to two different initiatives or projects you have been directly involved in that are relevant to this role. For each initiative or project please use up to 250 words to describe your role (e.g. team leader, team member), the purpose of the activity (i.e. its aims), and the major contributions you personally made.

You can view the full job description on our website.

You can read more about the benefits we offer our employees on our website

Our Hybrid Way of Working

We understand that our colleagues have commitments and personal interests outside of work and we strive to build a flexible working environment, in which people can perform at their best.

At Wellcome we have a hybrid way of working which is 3 days in our Euston Road offices (Tuesday, Wednesday and Thursday) with the remaining 2 days working either remotely or in the office.

With this in mind however, Wellcome Collection is a 7 day per week operation. Therefore, in your role, on occasion it may be necessary for you to attend the office more frequently or support on work or projects outside of usual office hours.

Diversity and Inclusion is at the heart of everything we do

Diversity and Inclusion is a priority at Wellcome . We are committed to cultivating a fair and inclusive environment, where everyone can be themselves and thrive. We are happy to discuss flexible working options for all roles. We work to ensure that our recruitment processes are as inclusive as possible to everyone. This includes making adjustments for people who have a disability or long-term condition. Please visit our website  for more information on adjustments and accessibility, or contact us at  [email protected] .

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Covered by the Rehabilitation of Offenders Act 1974 (subject to a Basic DBS)

Upon a conditional offer being made, the successful applicant for this position will be required to undertake a Basic Disclosure and Barring Service (or equivalent) criminal record check to disclose any ‘ unspent ’ criminal convictions or conditional cautions under the Rehabilitation of Offenders Act 1974. The criminal record check with not show anything that is ‘ spent ’.

For further guidance on disclosure of criminal records please see this UK Government Guidance . You can view our Policy Statement on the Recruitment of Ex-offenders here . You can view our Privacy Statement here .