About this role
Office Manager & Bookkeeper
Location: Dallas, TX 75234 (Onsite M–F 8:00 AM – 5:00 PM; 1 day remote available after training)
Position Type: Temp-to-Hire
Compensation: $72,000 base salary + monthly incentives (target total compensation up to $78,000/year)
About the Role
Our client is seeking an adaptable, detail-oriented Office Manager & Bookkeeper to manage the operational, financial, and HR administrative backbone of a fast-paced, high-volume flat-fee law firm in Dallas.
This multi-faceted hybrid role combines high-velocity full-cycle bookkeeping ( 80% ), office operations and process optimization ( 10% ), and HR/payroll administration ( 10% ). The ideal candidate is tech-savvy, thrives in high-volume environments, and possesses exceptional organizational and financial accounting skills.
Key Responsibilities
1. Financial Tracking & Flat-Fee Bookkeeping (80%)
Execute high-velocity flat-fee accounting and credit card merchant reconciliations (e.g., via LawPay).
Perform full-charge bookkeeping using QuickBooks Online, including accounts payable (A/P), vendor payments, and expense tracking.
Maintain complete ownership of Texas Disciplinary Rules-compliant Trust (IOLTA) accounts.
Perform monthly 3-way reconciliations across bank statements, trust ledgers, and client subledgers to ensure 100% compliance.
2. Office Operations & Process Optimization (10%)
Audit administrative workflows, establish Standard Operating Procedures (SOPs), and drive internal change management.
Serve as the internal system champion and administrator for the firm’s proprietary case management platform.
Oversee vendor relationships, including IT support, building facilities, and office supplies management.
3. HR, Payroll & Benefits Administration (10%)
Process full-cycle payroll and track paid time off (PTO).
Administer employee health insurance and benefits enrollment processes.
Serve as the primary point of contact for employee onboarding and confidential HR recordkeeping.
Qualifications & Requirements
Bookkeeping & Accounting Expertise: Extensive hands-on experience with QuickBooks Online. Experience with IOLTA trust accounting or managing segregated/escrow funds is strongly preferred.
Technical Agility: Superior ability to quickly master and adapt to custom CRMs, internal databases, or proprietary enterprise software.
High-Volume Competence: Proven track record of managing high-volume operational environments (e.g., legal, medical billing, property management, or fast-paced corporate settings) where accuracy and speed are essential.
Legal Industry Background: Prior experience working within a law firm is a strong plus, though not required.
Culture Fit: Must be a dog lover—they have a friendly office dog on site!
Compensation / Pay Rate (Up to): $72,000.00 Per Year