Staff Accountant

Job Title: Staff Accountant Job Description
The Staff Accountant manages the full spectrum of day-to-day accounting activities in a small, growing organization, including accounts payable, accounts receivable, payroll support, general ledger work, and month-end close. This role plays a key part in transitioning payroll processes to a new platform, modernizing manual accounting workflows, and connecting operational systems such as ServiceTitan with the accounting environment in Sage 50. The position offers broad ownership across the accounting cycle, close collaboration with operations and leadership, and a unique opportunity to learn from a long-tenured incumbent while helping preserve institutional knowledge and improve processes.
Responsibilities
- Manage daily accounts payable activities, ensuring vendor invoices are accurately recorded and reflected in the accounting system.
- Handle day-to-day accounts receivable responsibilities, working closely with internal billing staff to maintain accurate customer records and timely collections.
- Support payroll processes by providing accurate payroll data, assisting with payroll administration, and helping transition to a new payroll platform.
- Prepare and enter journal entries and other accounting information into Sage 50, maintaining complete and accurate general ledger records.
- Participate in the month-end close process, including reconciliations and preparation of monthly financial information.
- Collaborate with the external accounting firm on validation of financial data and monthly financial reporting activities.
- Work with financial and operational information flowing between ServiceTitan and Sage 50 to ensure data integrity and proper integration.
- Help identify, refine, and improve accounting workflows, particularly those that are manual or rely on disconnected systems.
- Participate closely in the implementation and rollout of a new payroll solution, providing accounting and operational input.
- Partner with operations and leadership to improve process efficiency and support greater automation across the accounting function.
- Learn existing processes from the retiring incumbent and help document and preserve institutional knowledge while modernizing workflows.
- Operate comfortably across accounts payable, accounts receivable, payroll, general ledger, and close activities within a smaller organizational environment.
- Support construction and prevailing wage accounting needs as required, ensuring compliance and accurate cost tracking where applicable.
Essential Skills
- Practical, hands-on payroll experience and comfort supporting payroll data and processes, particularly during a transition to a new payroll platform.
- Experience managing accounts payable in a small office environment, with strong attention to accuracy and timeliness.
- Experience handling accounts receivable functions, including coordination with billing personnel and maintaining accurate customer account information.
- Ability to prepare and enter general ledger journal entries and maintain accurate accounting records.
- Experience supporting month-end close and contributing to the preparation of monthly financial information.
- Comfort working across multiple accounting functions rather than specializing exclusively in general ledger or financial reporting.
- Ability to work effectively with an external accounting firm to validate information and support monthly financial reporting.
- Flexible learning mindset, with the ability to operate in a partially manual accounting environment while helping modernize it.
- Experience working with an accounting platform; Sage 50 experience is strongly preferred but not strictly required.
- Strong organizational skills and attention to detail in a high-ownership, small-office role.
Additional Skills & Qualifications
- Sage 50 and Peachtree experience preferred.
- ServiceTitan experience preferred but not required.
- Construction or subcontractor accounting experience is advantageous but not required.
- Familiarity with construction accounting concepts and prevailing wage considerations is beneficial.
- Interest in process improvement, automation, and modernizing accounting workflows.
- Ability to collaborate closely with operations leadership, dispatch/CSR staff, and billing personnel in a team-oriented environment.
Work Environment
This position is 100% onsite in a small office at the companys sole location, offering a family-business-style atmosphere with close-knit collaboration. The office team includes operations leadership, dispatch and customer service representatives, billing personnel, this accounting role, and access to a small warehouse. The environment provides direct visibility to leadership, exposure to both commercial and residential operations, and hands-on involvement with the systems and processes that support a growing business.
Job Type & Location
This is a Permanent position based out of Souderton, PA.
Pay and Benefits
The pay range for this position is $80000.00 - $85000.00/yr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Full benefits - see attached
Job Type & Location
This is a Permanent position based out of Souderton, PA.
Application Deadline
This position is anticipated to close on Nov 1, 2026.
Workplace Type
This is a fully onsite position in Souderton,PA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.