Administrative Coordinator I

Fulton County Clerk of Superior and Magistrate Courts 
FLSA Status:   Non-Exempt
Grade:   14
Salary Range:   $50,498.00 (Non-Negotiable)

Closing Date: 11 /02/2026

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Official Classification Summary

The purpose of this classification is to serve as the office manager and primary administrative support resource for a major division or department.

Administrative Coordinators are broadly responsible for coordinating administrative, operational, financial, procurement, records management, customer service, and departmental support functions. Employees in this classification exercise independent judgment, coordinate multiple work activities, maintain records, process financial and purchasing transactions, support departmental leadership, and serve as liaisons between departments, staff, vendors, and external stakeholders.

Additional duties and responsibilities may be assigned in accordance with the Fulton County Administrative Coordinator I classification specification.

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Essential Functions

Serves as liaison between the assigned department and other departments/divisions, staff members, County officials, the public, community leaders, outside agencies, or other individuals or organizations for the distribution and receipt of routine information; interacts with various officials and dignitaries involving sensitive client relations; conveys information among division/department personnel; circulates documentation to appropriate departments.

Provides administrative/secretarial support for management and/or staff of assigned department/division: relieves management staff of routine administrative tasks; screens telephone calls, mail, e-mail, and other communications and initiates appropriate action/response; records and transcribes dictation; types, composes, edits, or proofreads various documentation; maintains calendars and schedules meetings, appointments, interviews, or other activities; coordinates travel arrangements, accommodations, conference registrations, or related plans for department staff.

Processes documentation pertaining to budget or general financial management; reviews invoices for accuracy, matches with purchase orders; enters budget data into computer; assists with budget preparation; provides budgetary input and assists in forecasting revenues/expenditures; enters daily revenue into computer and generates revenue reports; reviews monthly budget analysis reports; monitors expenditures to ensure compliance with approved budget; processes budget transfers as needed; reconciles payable records with Finance Department records prepares bank deposits; coordinates internal accounting activities; maintains current balances for accounts; and maintains departmental petty cash funds.

Processes purchasing documentation: reviews purchase requisitions and verifies availability of budgeted funds; prepares purchase orders and forwards data to appropriate departments; obtains competitive price quotes; orders materials under blanket purchase orders.; reviews invoices, purchase orders, or other documents for accuracy; research discrepancies, assigns proper accounting/budgetary codes, obtains proper signatures, and forwards for payment; maintains files and records.

Receives and sorts incoming documentation and materials: sends/receives documentation; distributes/delivers incoming faxes, subpoenas, mail, or other documentation to appropriate personnel; sorts, organizes, opens, and/or distributes incoming mail; signs for incoming packages and delivers to appropriate personnel; processes outgoing mail; copies and distributes forms, reports, correspondence, schedules, agendas, or other documentation.

Performs customer service functions in person, by telephone, and by mail: provides information/assistance regarding department/division services, procedures, fees, or other issues; responds to routine questions or complaints; researches problems/complaints and initiates problem resolution; receives payments for various fees, fines, or services: records transactions, posts payments, and issues receipts; balances cash drawers; prepares revenues for deposit and forwards as appropriate.

Provides administrative support for boards, committees, or other meetings: prepares meeting agendas, packets, and related documentation; coordinates meeting rooms/facilities, equipment, and refreshments; notifies participants of scheduled meetings; submits public notices to newspapers, property owners, or others as required; prepares and distributes agendas, meeting notices, meeting packets, and related documentation; records and transcribes meeting minutes; distributes meeting minutes to appropriate individuals; maintains official records.

Maintains department webpage, social media, and online enrollment; uploads pictures, schedules, brochures and other events and information; adds upcoming events to calendar; posts news and announcements; enters and maintains information regarding classes and fees; processes registrations, memberships and rentals; runs reports and prints class lists; assists customers with creating user accounts and site navigation as needed.

Coordinates arrangements for various meetings; notifies participants of scheduled meetings; prepares meeting notices, agendas, and meeting packets; coordinates room reservations, setup, refreshments, and equipment required for meetings; attends meetings; records and/or transcribes meeting minutes; distributes documentation; maintains records.

Processes a variety of documentation associated with department operations within designated timeframes and per established procedures; receives, reviews, records, types, and/or distributes documentation; enters data into computer systems; logs, tracks, or maintains records regarding department activities; compiles data for further processing or for use in preparation of department reports; files, maintains, and stores hardcopy records.

Maintains file system of various files/records for the department, prepares files, organizes documentation, and files documents in designated order; retrieves/replaces files; scans records into computer; shreds/destroys confidential or obsolete documents; conducts records maintenance activities in compliance with guidelines governing record retention.

Maintains current maps, telephone lists, directories, operating manuals, procedures, and other reference materials.

Conducts research of department files, database records, hardcopy materials, Internet sites, or other sources as needed.

Monitors inventory of department supplies and forms: ensures availability of adequate materials to conduct work activities; initiates requests/orders for new or replacement supplies.

Operates a personal computer, scanner, telephone, postage machine, dictation equipment, shredder, general office equipment, two-way radio, or other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, presentation, graphics, desktop publishing, e-mail, Internet, or other computer programs; provides training and/or technical support for other system users; troubleshoots computer problems and performs basic maintenance of  computer system and general office equipment, such as backing up data or replacing paper, ink, or toner.

Communicates with supervisor, employees, volunteers, other departments, County officials, other municipalities, government agencies, attorneys, engineers, contractors, vendors, sales representatives, customers, the public, community organizations, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.

Minimum Qualifications

- High School diploma or GED required.

- Associate's degree in secretarial science, office administration, business administration, public administration, finance, accounting, or a related field preferred.

- Five (5) years of progressively responsible secretarial, administrative, office management, customer service, records management, operational support, procurement, budget, finance, grants, travel, or related experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position.

- Equivalent combinations of education, training, and experience may be considered.

Specific License or Certification Required

May require possession and maintenance of a valid State of Georgia Notary Public certification.

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Preferred Knowledge, Skills & Abilities

Successful candidates will demonstrate:

- Knowledge of administrative and operational support functions.

- Knowledge of procurement, budgeting, travel administration, grants support, and financial tracking processes.

- Strong organizational and project coordination skills.

- Strong written and verbal communication abilities.

- Ability to manage multiple assignments, deadlines, and competing priorities.

- Ability to maintain confidentiality and exercise sound judgment.

- Strong customer service orientation and attention to detail.

- Proficiency in Microsoft Excel, Outlook, Word, PowerPoint, and related software applications.

- Experience with Monday.com, DocuSign, procurement systems, travel management systems, or financial tracking tools preferred.

- Ability to learn, comprehend, and apply County and departmental policies, procedures, and operational practices.

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About COSMC

The Office of the Fulton County Clerk of Superior and Magistrate Courts is committed to providing exceptional public service while advancing innovation, accountability, collaboration, and operational excellence.

Our culture is guided by three core values:

People. Purpose. Passion.

We are seeking professionals who are committed to serving others, supporting their teammates, and helping build the Clerk's Office of the Future.  If you are looking for an opportunity to contribute to meaningful public service while developing valuable experience in budgeting, procurement, grants administration, financial coordination, project management, and government operations, we encourage you to apply.

Working Conditions

Work is performed in a professional court and office environment with frequent public interaction. The position may involve working in high-conflict situations and exposure to safety and security risks.  Positions in this class typically require talking, hearing, seeing, sitting, standing, walking, bending, reaching, fingering, lifting, and carrying.

Medium Work : Exerting up to 50 pounds of force occasionally, up to 20 pounds frequently, and up to 10 pounds constantly.

Equal Opportunity Statement

Fulton County is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other protected status. Reasonable accommodation is available for qualified individuals with disabilities.

Employment is contingent upon successful completion of applicable background checks and employment eligibility verification.  Due to the high volume of applications received, we kindly ask that applicants refrain from calling or emailing to request application status updates. Only those selected to move forward in the recruitment process will be contacted.