FINANCIAL ADMINISTRATOR - SES - 43004515

Requisition No: 886126

Agency: Financial Services

Working Title: FINANCIAL ADMINISTRATOR - SES - 43004515

Pay Plan: SES

Position Number: 43004515

Salary: $68,339.40 - $134,665.57

Posting Closing Date: 10/26/2026

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****INTERNAL AGENCY EMPLOYMENT OPPORTUNITY*****

CLASS TITLE: FINANCIAL ADMINISTRATOR- SES

DIVISION: ACCOUNTING & AUDITING

BUREAU: STATE PAYROLLS

CITY: TALLAHASSEE

COUNTY: LEON

This is an internal agency employment opportunity for current employees, including OPS, of the Department of Financial Services, the Office of Financial Regulation, and the Office of Insurance Regulation.

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

- Health insurance (over 90% employer paid)

- $25,000 life insurance policy (100% employer paid)

- Dental, vision and supplemental insurances

- State of Florida retirement package

- Generous vacation and sick leave

- 9 paid holidays a year

- 1 Personal Holiday each year

- Career advancement opportunities

- Tuition waiver for public college courses

- Training opportunities

- Flexible work schedules

- Employee Assistance Program (EAP)

For a more complete list of benefits, visit www.mybenefits.myflorida.com

Requirement:

- High school diploma or equivalent is required .

Preferences:

- Professional experience in auditing or accounting.

- One (1) year of experience performing accounting/auditing related duties.

- Payroll experience in an office setting.

- Management experience.

- Professional experience compiling and analyzing fiscal data.

- Experience with Involuntary Deductions.

- PYRL experience.

- Knowledge of People Soft Human Capital Management (HCM).

Minimum Qualifications for this position include the following REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of the methods of compiling and analyzing data; supervisory of administrative principles and practices; accounting or auditing principles and practices. Ability to supervise people; investigate, review, analyze and evaluate data; understand, interpret and apply laws, rules, regulations, policies and procedures; utilize problem solving techniques; process information logically; identify, analyze and review accounting system requirements; determine work priorities, assign work. And ensure proper completion of work assignments; analyze workflow and implement changes; apply technical innovations to existing systems; communicate effectively verbally and in writing; establish and maintain effective working relationships with others.

SPECIAL NOTES:

The salary range for this position is $68,339.40 - $134,665.57.

Employees of the Department of Financial Services are paid on a monthly pay cycle.

This position requires a security background check, including fingerprint as a condition of employment.

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

BRIEF DESCRIPTION OF DUTIES:

This position has responsibilities involving procedures adopted by the Department, Division, and Bureau. The procedures are part of the internal control structure used to provide reasonable assurance that objectives are met. This position shall use, comply with, and, if needed, improve these controls and procedures in the performance of duties within the Bureau of State Payrolls (BOSP).

The Administrator of the Payroll Processing Section coordinates with the bureau chief the payroll processing tasks, collections tasks, payroll processing audit plan and priorities. Recommends and coordinates the development of rules, operational procedures, and systems programs to ensure the validity and accuracy of the payroll payment process. This is a highly responsible administrative and professional position assisting the Chief of State Payrolls. This position deals with complex accounting and auditing methods, procedures, and techniques requiring extensive knowledge of the State Payrolls System and a broad understanding of state government. Involves extensive knowledge of laws, rules, opinions, and auditing methods, procedures, and techniques in a manual and automated payroll accounting system. This position exercises independent judgement in formulating or assisting in the formulation of policies and procedures that have significant impact in personnel administration. Work is performed under the general supervision of the Chief of State Payrolls and is reviewed through conferences and written reports to accomplish the desired results.

Provides direction and leadership to all positions within the Payroll Processing Section. Responsibilities involve directing the activities concerning audit and edit procedures designed to detect significant errors in the payroll requisition documents and files received from People First, Legislature and State agencies, and to verify the validity of disbursements. Upon execution of the regularly scheduled payrolls, an extensive error resolution process is executed. Als, responsibilities include directing the activities of the Collections Unit. Directs routine audits following each payroll for compliance with factors including, but not limited to, rate of pay, hours. Works directly with agency personnel to clarify and enforce federal and state rules and regulations and resolve payroll processing issues. This involves oral and written responses to inquiries and correspondence.

Participates in a support role on reengineering efforts for the Bureau of State Payrolls. Conducts constant examination, review, and analysis of the automated and manual procedures used in the Bureau to operate the payroll system. Maintains current knowledge of developments in general computer systems and procedures, along with current trends in payroll processing. Coordinates with the Employee Records and Taxation/Reconciliation Section financial administrators as well as the bureau chief to recommend changes in procedures, rules, and practices, to direct studies and develop plans for implementing changes. Initiates enhancements to the various statewide accounting systems the Bureau maintains that are associated with the payrolls and the payroll system for which the Bureau has direct responsibility.

Coordinates with Employee Records and Taxation/Reconciliation Section financial administrators, as well as the bureau chief, on the evaluation of resource requirements. Prepares plans and schedules to meet the Bureau’s goals and objectives. Directs the preparation of cost data for changes and enhancements. Coordinates within the Office of Information Systems on payroll system enhancements that are requested by the Bureau.

Acts on behalf of the bureau chief as directed. This includes, but is not limited to, research, administering special projects, responding to inquiries and correspondence, and reviewing rules and legislation.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.