Research Facilitator

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Company : IWK Health

Req ID: 228585
Department/Program: Family Health , Research Services
Location: Halifax
Type of Employment: Temporary Hourly FT long-assignment ( 100% FTE) for 12 months x 1 position(s)
Start Date: November 23, 2026
Union Status: Research , Management/Non Union Bargaining Unit
Compensation: $ 33.9633 - $ 46.4105 /hour
Closing Date : 31-Oct-26 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia . People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values , and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

The Opportunity

About the Research

The UNITE project will mobilize an unprecedented team of multidisciplinary scientists, decision-makers, youth and community advocates to improve youth mental health outcomes, because doing so has the capacity to generate greater personal, social and economic benefits than interventions offered at any other time in the lifespan. There can be no health without mental health, making UNITE the best method for broad societal impact. It consists of three critical and interrelated projects on the pathway to societal impact: 1. Optimized Navigation Pathways; 2. Increased Data-driven Insights; 3. Strengthened Whole-of-System Capacity.

About the Position

The Research Facilitator is responsible for the planning, coordination, and execution of international academic conferences. This role oversees all aspects of conference delivery, including project management, budgeting, venue coordination, speaker and delegate services, vendor management, program logistics, and on-site event execution. The Research Facilitator works closely with academic committees, sponsors, exhibitors, venues, and international participants to ensure a high-quality conference experience that supports the conference's academic and strategic objectives. This role will also be responsible for coordinating a public lecture series and UNITE’s annual summit.The Research Facilitator is responsible for the planning, coordination, and execution of international academic conferences. This role oversees all aspects of conference delivery, including project management, budgeting, venue coordination, speaker and delegate services, vendor management, program logistics, and on-site event execution. The Research Facilitator works closely with academic committees, sponsors, exhibitors, venues, and international participants to ensure a high-quality conference experience that supports the conference's academic and strategic objectives. This role will also be responsible for coordinating a public lecture series and UNITE’s annual summit.

Key Responsibilities Include:

• Event Planning and Project Management
• Academic Program Coordination (UNITE Conference)
• Venue and Logistics Management
• Registration and Attendee Experience
• Marketing and Communications
• Event Delivery and Evaluation
• International Participant Services

Hours of Work

Full-time, hybrid position. Expectation of at least part-time on-site hours at IWK and the ability to attend in-person meetings at Dalhousie University.
Travel within Nova Scotia for events is expected to be less than 15% of role.

Your Qualifications

• Bachelor's degree in Event Management, Hospitality, Business Administration, Communications, Higher Education Administration, or related field.
• Equivalent combination of education and relevant experience may be considered.
• 5+ years of conference, event, or meeting planning experience.
• Experience planning academic, scientific, research, or higher education conferences and/or knowledge mobilization activities
• Experience managing conference proceedings, journals, or other scholarly publications.
• Experience working with researchers, faculty, academic associations, or research networks.
• Strong project management and organizational skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and competing priorities simultaneously.
• Strong attention to detail and problem-solving abilities.
• Experience with conference registration and event management platforms.
• Knowledge of audiovisual, venue, and event logistics requirements.
• Proficiency with Microsoft Planner
• Proficiency with Microsoft Office and collaboration tools.
• Ability to analyze data and prepare reports.

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.

I f you are an employee of IWK Health , please apply through the internal careers page to ensure you are flagged as an internal applicant.