Executive Assistant Business Partner 2 (EABP 2)

Intuit’s People & Places (P&P) organization is seeking an experienced Executive Assistant Business Partner 2 (EABP 2) to provide high-level administrative and operational support to two Vice President and two Directors within the HRBP organization. This role is critical to ensuring the smooth, efficient operation of a fast-paced executive office, and requires a proactive, detail-oriented professional who can manage competing priorities, exercise sound judgment, and represent the leadership team with professionalism and discretion.

The EABP 2 partners closely with senior leaders to drive calendar strategy, communications, and operational rhythms, while also serving as a connector across the broader P&P EABP community — collaborating with peer EABPs to share best practices, coordinate cross-functional logistics, and support Intuit’s culture.

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This role requires someone who can operate with a high degree of independence, anticipate needs before they arise, and build trusted, collaborative relationships with executives, their teams, and cross-functional stakeholders.

Responsibilities

Executive & Calendar Support

- Manage complex, high-volume calendars for two VP and two Directors, proactively resolving conflicts and prioritizing time based on business-critical needs
- Coordinate and schedule recurring leadership rhythms (staff meetings, 1:1s, skip-levels, business reviews) across multiple time zones and organizations
- Monitor calendars for gaps, double-bookings, or missing attendees, and flag/resolve issues before they impact leaders’ days

Travel & Logistics

- Arrange complex domestic (and occasional international) travel, including flights, hotels, ground transportation, and visas/itineraries as needed
- Proactively troubleshoot travel disruptions and liaise with travel coordinators and booking tools (e.g., Concur/AMEX) to resolve issues quickly
- Prepare detailed itineraries and ensure leaders are equipped for travel with all necessary materials

Communications & Content

- Draft, proofread, and polish internal communications, emails, and presentation materials on behalf of the leaders supported
- Prepare talking points, briefing documents, and agendas for staff meetings, offsites, and leadership forums
- Support newsletter, Slack, or other community communications for the broader organization as needed

Meeting & Event Coordination

- Plan and execute team meetings, offsites, and events — including venue selection, catering, swag, and logistics
- Take and distribute meeting notes/action items for key leadership and governance meetings as needed
- Partner with other EABPs and business partners to coordinate cross-org events and staff meetings

Operational & Project Support

- Support org design, staffing, and headcount tracking activities in partnership with HRBP leadership
- Assist with budget tracking, expense reports, and purchase order processing
- Maintain accurate records for org charts, distribution lists, and succession/talent data as needed
- Lead or contribute to special projects as assigned (e.g., onboarding new hires, process improvement initiatives)

Community & Collaboration

- Serve as an active member of the P&P EABP community, sharing knowledge, backup coverage, and best practices with peer EABPs
- Build strong working relationships with other EABPs, HRBPs, and cross-functional partners (Finance, Legal, IT, Places) to ensure seamless execution
- Model Intuit’s company values and contribute to a positive, inclusive team culture

Qualifications

Required

- 8+ years of experience as an Executive Assistant or Executive Assistant Business Partner supporting senior leaders (VP level or above), ideally in a corporate or HR environment
- Proven ability to manage multiple complex calendars and competing priorities with minimal oversight
- Strong written and verbal communication skills, with demonstrated experience drafting executive-level communications
- High degree of discretion and sound judgment in handling confidential and sensitive information
- Proficiency in Microsoft Outlook, Google Workspace, and standard office productivity tools (Word, Excel, PowerPoint/Slides)
- Experience coordinating domestic travel logistics and resolving travel disruptions
- Strong organizational skills with keen attention to detail and follow-through

Preferred

- Experience supporting HR or People-function leaders specifically
- Familiarity with HR systems/tools (e.g., Workday) and talent/succession planning processes
- Experience planning and executing team offsites or company events
- Demonstrated ability to work cross-functionally and build relationships across a dispersed, multi-site organization

Intuit provides a competitive compensation package with a strong pay for performance rewards approach. This position may be eligible for a cash bonus, equity rewards and benefits, in accordance with our applicable plans and programs (see more about our compensation and benefits at Intuit®: Careers | Benefits ). Pay offered is based on factors such as job-related knowledge, skills, experience, and work location. To drive ongoing fair pay for employees, Intuit conducts regular comparisons across categories of ethnicity and gender.
The expected base pay range for this position is:
San Diego $47 - $63.5