Program Officer, RESET Alcohol

About the Alcohol Policy Program:

Alcohol contributes to millions of deaths globally each year and to substantial negative impacts on health, well-being, and global development. Vital Strategies works with governments, civil society organizations, researchers and public health leaders to implement three alcohol best-buy policies from the World Health Organization’s SAFER technical package to reduce alcohol-related harm: increasing taxation, regulating availability and restricting marketing. These policies are the most impactful — and cost-effective — way to reduce alcohol consumption. Our alcohol policy flagship initiative RESET Alcohol primarily works toward the adoption of higher alcohol taxes in partner countries. Our approach enables collaboration among partners across five effective key areas for public health policy change: advocacy, economic and epidemiological research, legal analysis, policy monitoring and strategic communication.

Job Purpose:

RESET Alcohol supports governments, research and civil society organizations in 20+ countries to raise alcohol taxes. The Program Officer will support the Managing Director and RESET Alcohol team with overall program coordination, project logistics, and administration.

This is a full-time position that will be based in Vital’s New York City Offices on a hybrid (2 days a week in office) schedule. We offer highly competitive compensation and comprehensive benefits. The salary range for this role in New York City or the Tri-State Area is $68,000 to $76,000 USD. Candidate must be eligible to work in the United States at the time of hire.

Duties and Responsibilities:

General Programmatic Support -

· Provide overall support to the Managing Director and RESET Alcohol team in coordinating multiple projects across 20+ countries;

· Support the development, monitoring and reporting of grantee work-plans and budgets;

· Contribute to team strategy development, including communications, legal and epidemiology, and outcome mapping;

· Support recruitment, hiring, contracting, and procurement activities;

· Prepare presentations and assist with creating and distributing program materials;

· Draft tables, charts, graphs, maps, data tables, presentations, and other visual aids as necessary;

· Support the Deputy Director of Communication in developing and drafting communication materials, including website and social media content.

· Support organization and facilitation of team webinars and online trainings

· Conduct background research and prepare program materials as needed.

Operational Support -

· Develop consultancy and procurement contracts, and C3 and C4 subgrant agreements in coordination with the Grants Manager;

· Oversee the contract lifecycle process on the CLM platform including initiating and routing contracts, tracking approvals and signatures, monitoring contract status and key milestones, and ensuring records are complete and up to date, with guidance from the Grants Manager as needed;

· Draft and coordinate amendments to consultancy and subgrant agreements in coordination with the Grants Manager and relevant Program Manager, ensuring that approved changes to scope, budget, timelines, and other contractual terms are accurately documented and processed

· Maintain and manage project management platforms and tracking tools (Box, Loop, Airtable, Gantt, etc.) in a timely and accurate manner to reflect, track, and monitor information about project status and program accomplishments;

· Track and maintain data on grants, contracts, and budgets on Airtable from initiation through closeout;

· Support project implementation and the Managing Director with budget tracking and forecasting.

· Compile, analyze, and prepare summary progress reports for internal and external partners, including donor and Vital Strategies leadership as needed;

· Support the Program Managers with the financial and narrative review process;

· Liaise with and provide support to contractors and subgrantees on operational procedures;

· Contribute to efforts to improve contracting and granting operations with the grants manager and RESET core team.

Administrative and Logistical Support -

· Coordinate and facilitate team meetings, including developing agendas with team input, preparing materials, documenting action items, and tracking follow-ups.

· Coordinate program logistics support, including travel arrangements for team or consultant country visits or international meetings;

· Support the organization of in-person or remote conferences and meetings in support of the program activities;

· Work with the grants manager to ensure the timely execution of contracts and grants, including associated payments;

· Draft letters for senior leaders as needed;

· Correspond with external stakeholders to respond to and fulfill their requests for information.

· Other duties as assigned

Qualifications:

Education and Degree -

· Bachelor’s degree preferred.

Skills and Abilities -

· Understanding of public health and related policy interventions;

· Strong organizational and project coordination skills, with the ability to prioritize tasks and exercise sound judgment;

· Strong interpersonal skills, with demonstrated ability to develop and maintain a collaborative relationship with internal and external partners;

· Excellent oral and written communication skills;

· Demonstrated ability to work with and analyze budget and financial data;

· Basic understanding of evaluation and its role;

· Ability to work well with diverse groups of individuals and partner organizations;

· Excellent organizational skills;

· Self-starter with the ability to work independently, while knowing when to seek guidance and support;

· Strong computer skills (Microsoft Suite (e.g., Word, Excel, PowerPoint, Outlook, Teams) and experience with project management or data-tracking platforms such as Loop and Airtable are an asset;

· Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.

Experience:

Required -

· Minimum of 5 years of professional work experience in a related field.

· Experience supporting grants, contracts, procurement, and consultant/vendor management, including tracking deliverables, timelines, and payments.

· Experience with budget tracking, financial reporting, and monitoring project expenditures.

Preferred -

· Experience in working with global teams in multiple time zones.

Working Conditions and Physical Requirements:

· Flexibility to collaborate with colleagues across time zones.

· Minimal travel may be required to attend in-person meetings.

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