Fleet Operations Manager (Facilities & Operations Manager)

POSITION SUMMARY:

This position administers the County Fleet program, employee parking, and assists with Facilities Operations. The position requires leadership, managerial discretion, and tact in the face of adversity or criticism, as well as strong organizational skills to ensure the department maintains high levels of efficiency and effectiveness at all times.

POSITION RESPONSIBILITIES:

Essential Functions

The duties and responsibilities of this position include, but are not necessarily limited to:

- Responsible for vehicle acquisition, evaluation, replacement, upfitting, GPS program, licensing, registrations, auctioning, vehicle accidents, insurance claims, fuel cards, motor vehicle records, dispositions, and repair/maintenance programs.

- Develops and implements programs of preventive maintenance pertaining to the County fleet, manages and analyzes operation and maintenance costs for all County vehicles, and evaluates vehicles and recommends their replacement when necessary.

- Maintains a complete, timely, and accurate inventory of vehicles owned and operated by the County.

- Assists in the coordination of annual vehicle acquisitions, including but not limited to taking delivery, managing auto tags, and updating CMMS. Periodically reviews requests from various departments for their vehicle requirements necessary to accomplish their specific responsibilities and converts this information into vehicle specifications for use in procurement.

- Acts as liaison between the department and all customers (internal/external, employee/civilian, service providers) in matters of mutual concern.

- Coordinates and administers the County’s Vehicle Rental Program as defined by policy. Assists the County Controller’s Office in determining appropriate mileage reimbursements where applicable.

- Assists in the development of the annual Fleet budget. Assists in the monitoring of departmental operational and maintenance expenditures to ensure compliance with budget constraints. Conducts cost-benefit analysis of maintaining versus replacement of vehicles.

- Assist with the conditions, parking assignments, policies and procedures, safety, and security of the Services Center parking garage.

- Assist with the assignment of parking locations and the parking program for County employees and visitors.

- Assist with County bridges.

- Manage and maintain highway lighting programs.

- Assist with the coordination and oversight of the Facilities Department.

- Prepare repair/project status reports for the Deputy Director and/or the Director of Facilities & Operations.

- Utilize the Computer Maintenance Management System (CMMS) to input and monitor County operations.

- Utilize County financial systems to procure materials and contracted services when required.

- Available to participate in a 7-day, 24-hour on-call rotation program

- Other duties as required

MINIMUM EDUCATION AND EXPERIENCE:

- Bachelor’s degree in logistics, business administration, automotive technology, or other relevant field.

- Previous coursework in business administration, supply chain management, logistics, and accounting.

- Five (5) years of related experience.

- Considerable supervisory experience at the level of Assistant Manager; any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.

MINIMUM KNOWLEDGE, SKILLS, AND ABILITIES:

- Strong organizational and technical skills of all involved trades.

- Management abilities and the demonstrated ability to appropriately supervise differing or difficult personalities.

- Sound, strategic problem-solving skills.

- Extensive knowledge and work experience in office support services including methods, procedures, and office practices.

- Considerable experience in a fiscal management and administrative capacity.

- Extensive knowledge of data entry, computer operations, and automated/electronic record keeping.

- Extensive knowledge of current trends and technological developments pertaining to vehicle procurement, utilization, operation, budget/cost allocation, and fuel/maintenance

- Knowledge of vehicle specifications and standards.

- Considerable knowledge of the English language, including correct spelling, grammar, and punctuation.

- Ability to communicate effectively, both orally and in writing.

- Ability to coordinate several projects simultaneously, maintain project schedules, and consistently meet deadlines.

- Ability to establish and maintain effective working relationships with associates, subordinates, and outside agencies.

- Ability to adhere to all County policies and procedures, and appropriately engage services provided by other County departments.

- Ability to analyze problems and communicate with the public, staff, and other department heads in a prompt and courteous manner.

- Ability to organize department staff and develop effective work methods.

- General knowledge of financial accounting practices gained through work experience and County preferred practices.

- Ability to type accurately and to compose effective correspondence.

- Ability to handle stress.

- Physical presence in the Facilities is required.

PHYSICAL DEMANDS:

Ability to sit and stand for extended periods. Work involves sitting, standing, walking, talking, hearing, using hands to handle and feel objects, tools or controls. Vision abilities required by this job include close vision and ability to adjust focus. The employee must have the ability to lift and/or move objects up to 25 lbs. The manager may be required to inspect work sites in all extreme weather (hot and cold). The inspections may be for extended periods. The incumbent must be able to operate a County vehicle (automobile or truck). May occasionally wear heavy/hot protective gear (safety vest, hard hat, hearing and eye protection, masks and steel toe shoes).

WORKING ENVIRONMENT:

Position requires work in both normal office and construction or maintenance environments. The position involves travel throughout Berks County. Work may be performed in noisy areas, small spaces, and dirty conditions. May experience extremes of heat and cold during normal workdays. Able to work extended shift(s) during a Facilities Emergency.

This position description serves as a guideline for communicating the essential functions and other information about the position to the applicant/employee. It is not intended to create a binding employment contract nor cover every detail of the position and may be changed where appropriate.