Data Management and Reporting Officer (Internal Job)

(Internal Job)

Job Title: Data Management and Reporting
Officer

Contract Duration: 11 months, from 1 November 2026 to 29 September
2027.

Job Summary:

The Data Management and Reporting Officer
will be responsible for consolidating, verifying, managing, and reconciling
project beneficiary, distribution, monitoring, and commodity records to ensure
accurate, complete, consistent, and timely reporting. The Officer will maintain
beneficiary and distribution databases, verify supporting documentation
throughout the IOM Common Pipeline delivery process, reconcile quantities
released, received, stored, dispatched, and distributed, and prepare the
required periodic and final project reports. The position will also ensure that
project data are managed in accordance with IOM Data Protection Principles,
MA’AN’s data-management procedures, confidentiality requirements, and
applicable reporting standards.

Key Responsibilities:

1- Data Management and
Quality Assurance:

- Establish, maintain, and regularly update beneficiary and distribution
databases in accordance with approved project procedures and data-management
requirements.

- Consolidate beneficiary information, household verification records,
distribution lists, receipt documentation, monitoring datasets, and other
project-related records.

- Review project data for completeness, accuracy, consistency, and
duplication, and identify discrepancies requiring clarification or correction.

- Cross-check beneficiary and distribution data against approved
beneficiary lists, distribution plans, signed or otherwise verifiable receipt
records, and supporting documentation.

- Coordinate with field coordinators, enumerators, the MEAL team, and
relevant project staff to obtain missing information, verify records, and
resolve data inconsistencies before reporting.

- Maintain organized electronic and hard-copy records, ensuring that
project documentation is traceable, accessible to authorized personnel, and
available for review and verification.

2- Commodity Tracking and Reconciliation

- Consolidate and maintain records related to IOM Common Pipeline
requests, commodity releases, receipt, warehouse storage, dispatch,
distribution, returns, losses, damages, and final utilization.

- Reconcile IOM release documentation with Goods Received Notes (GRNs),
waybills, warehouse stock records, dispatch records, distribution lists,
household receipt documentation, and final utilization records.

- Cross-check quantities released, received, stored, dispatched, and
distributed to ensure accurate commodity tracking and full traceability
throughout the delivery chain.

- Identify and document discrepancies in commodity quantities or
supporting records and coordinate with the project, logistics, and warehouse
teams to ensure timely clarification and resolution.

- Maintain complete and auditable documentation to support final commodity
reconciliation and demonstrate accountability for IOM-released assistance.

3- Reporting and Documentation:

- Prepare and compile the required monthly, periodic, distribution, and
final project reports in accordance with MA’AN, IOM Common Pipeline, and oPt
Humanitarian Fund reporting requirements.

- Consolidate verified information on beneficiary reach, quantities
received and distributed, delivery progress, and other relevant project
indicators.

- Ensure that reported figures are consistent with beneficiary databases,
distribution records, warehouse documentation, monitoring data, and other
supporting evidence.

- Maintain a reporting calendar, follow up with relevant project staff on
outstanding information, and support timely submission of complete and accurate
reports.

- Prepare data tables, summaries, and supporting annexes required for
project reporting, monitoring, and commodity reconciliation.

- Organize and maintain project records and supporting documents to
facilitate internal reviews, external monitoring, verification, and audit
processes.

4- Monitoring Data and Coordination:

- Maintain and consolidate relevant monitoring datasets, including
distribution monitoring and post-distribution monitoring (PDM) records, in
coordination with the MEAL team.

- Check monitoring data against beneficiary and distribution records and
flag inconsistencies for review and resolution.

- Coordinate with field coordinators, enumerators, the MEAL team,
logistics and warehouse personnel, and project management to ensure the timely
collection and verification of required data.

- Provide data summaries and analysis to support project management in
tracking implementation progress, identifying gaps, and informing corrective
actions.

5- Data Protection and Confidentiality:

- Manage beneficiary and monitoring data in accordance with IOM Data
Protection Principles and MA’AN’s data-management procedures.

- Ensure the confidentiality and secure storage of project records and
restrict access to identifiable beneficiary information to authorized
personnel.

- Ensure that sensitive beneficiary information is not disclosed or shared
through unauthorized channels.

- Maintain professional integrity and comply with MA’AN’s policies,
safeguarding requirements, and applicable information-management procedures.

6- Other Responsibilities

- Maintain effective coordination with relevant project teams to ensure
that data and supporting documentation are provided accurately and on time.

- Report significant data-quality issues, documentation gaps, and
reconciliation discrepancies to the Project Manager.

- Perform other duties relevant to the position as assigned by the direct
supervisor in support of the project objectives.

Requirements

Required Qualifications and Experience:

- A bachelor’s degree in Information Management, Statistics, Information
Technology, Business Administration, Economics, Engineering or another relevant
field.

- Previous experience of at least 2 years in data management,
database administration, reporting, information management, or a related role,
preferably within humanitarian or emergency-response projects.

- Practical experience in maintaining databases, validating datasets,
reconciling records, and preparing structured reports.

- Experience in managing beneficiary databases, maintaining distribution
records, tracking inventory and commodities, and handling monitoring datasets.

- Good understanding of data quality assurance, documentation control,
confidentiality, and data-protection principles.

- Experience working with multiple teams to collect, verify, and
consolidate information within reporting deadlines.

- Proficiency in Microsoft Office, particularly Excel, including data
cleaning, validation, filtering, lookup functions, pivot tables, and data
summaries.

- Familiarity with data-management systems, digital data-collection tools,
or reporting platforms is an asset.

Skills and Competencies:

- Strong analytical skills and attention to detail.

- Excellent organizational skills and the ability to maintain accurate,
traceable records.

- Ability to identify inconsistencies, investigate discrepancies, and
follow up on corrective actions.

- Strong numerical skills and the ability to reconcile quantities and
verify reported figures against source documentation.

- Ability to manage multiple reporting deadlines and prioritize tasks
effectively.

- Strong coordination and communication skills, with the ability to work
collaboratively across project teams.

- Commitment to confidentiality, data protection, accountability, and
professional integrity.

- Ability to work under pressure and adapt to changing operational
requirements.

Language Requirements:

- Arabic: Fluency in written
and spoken Arabic.

- English: Good written and
spoken English, with the ability to understand reporting requirements and
prepare or contribute to project documentation in English.