Admin Associate

About Beyond Key:
We are a Microsoft Gold Partner and a Great Place to Work-certified company. "Happy Team Members, Happy Clients" is a principle we hold dear. We are an international IT consulting and software services firm committed to providing. Cutting-edge services and products that satisfy our clients' global needs. Our company was established in 2005, and since then we've expanded our team by including more than 350+ Talented skilled software professionals. Our clients come from the United States, Canada, Europe, Australia, the Middle East, and India, and we create and design IT solutions for them. If you need any more details, you can get them at https://www.beyondkey.com/about. (https://beyondkey.com/about.)
Job Summary
We are looking for a proactive and organized Admin Executive with 2–3 years of experience in administrative operations, office management, vendor coordination, and facility management. The ideal candidate should have strong communication and organizational skills, attention to detail, and the ability to handle multiple administrative tasks efficiently while ensuring smooth day-to-day office operations.
Key Responsibilities
- Manage daily administrative activities and ensure the smooth functioning of office operations.
- Maintain office supplies, stationery, and inventory, ensuring timely replenishment.
- Coordinate with vendors, service providers, and facility management teams.
- Handle office maintenance, housekeeping, security, and other facility-related activities.
- Maintain records, files, invoices, bills, and other administrative documents.
- Assist with travel arrangements, hotel bookings, transportation, and meeting schedules.
- Coordinate employee attendance records, visitor management, and office access procedures, as required.
- Support the HR team with onboarding arrangements, employee documentation, and other administrative tasks.
- Monitor and process vendor bills, expense reports, and purchase requests.
- Ensure compliance with company policies, safety guidelines, and administrative procedures.
- Handle incoming calls, emails, courier services, and general office correspondence.
- Prepare administrative reports and maintain accurate documentation.
- Coordinate internal meetings, events, and employee engagement activities when required.
Required Skills
- Good verbal and written communication skills.
- Strong organizational and time-management abilities.
- Proficiency in MS Office, especially Excel, Word, and Outlook.
- Knowledge of office administration, vendor management, and facility coordination.
- Strong problem-solving and multitasking abilities.
- Attention to detail and a proactive approach to work.
- Ability to coordinate effectively with employees, management, and external vendors.
Educational Qualification
- Any graduate degree (preferred).
- Additional certification in Office Administration or Facilities Management will be an advantage.
Experience Requirements
- 2–3 years of experience in office administration, facilities management, or a similar administrative role.
- Experience in handling vendors, office supplies, documentation, and day-to-day administrative operations is preferred.