Office Assistant

JLL empowers you to shape a brighter way .

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

You’ll be the person who keeps our building connected to the outside world. You’ll make sure every letter, parcel and shipment is received, logged, shipped and delivered quickly and accurately. You’ll work with colleagues, couriers and shippers in a fast-paced, high-volume setting. Your friendly, can-do attitude will shape how people across the office experience our service every day. If you enjoy keeping things organised and solving problems as they come up, this role is for you.

What You’ll Do

- Receive, count, verify and log all incoming letters, parcels, freight and overnight or bulk deliveries on the package tracking system.
- Sort, process and stage packages in a fast-paced environment, then deliver mail and packages to departments and desks, using a handheld scanner (PDA) to scan and obtain signatures.
- Prepare and package outgoing materials to prevent damage in transit, and complete all shipping documentation.
- Manage same-day packages so they ship on time, and coordinate special requests such as custom crating, palletising or customer labelling.
- Coordinate export compliance and domestic shipping matters with shippers, including shipment tracking and lost freight, and keep export compliance records up to date.
- Record shipment data, including weight, charges and space availability, and report damages and discrepancies for accounting, reimbursement and record keeping.
- Collect data and prepare weekly and monthly shipping and receiving reports, and take part in export compliance audits.
- Stay on top of global public holidays and international export changes, such as new commodity codes and customs regulations, so deliveries stay on schedule.

What We’re Looking For

- A strong customer care mindset: you’re friendly, cooperative and committed to helping colleagues.
- Strong problem-solving skills, especially when shipments are delayed, damaged or lost.
- The ability to stay calm, accurate and organised in a high-volume, fast-paced environment.
- Clear communication skills in both English and Hungarian.
- Attention to detail in logging items, preparing documentation and keeping records.
- Comfort working from clear instructions and established guidelines, while taking ownership of your daily tasks.
- Interest in shipping, logistics and export compliance, and a willingness to keep learning as regulations change.
- Familiarity with the Bear tracking application, which is an advantage but not a requirement.

What You Can Expect From Us

- An employment contract.
- A benefits package that includes private healthcare and life insurance.
- A professional, stimulating and challenging multinational environment.
- Clear long-term career progression opportunities.
- The freedom to show initiative and make your own mark.
- Access to training and development programmes.
- A friendly, supportive company culture.

Location:

On-site –Budapest, HUN

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected] . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.