Construction Administrator

As a Construction Administrator at DN, you will provide administrative support to the construction management team, ensuring smooth coordination in daily operations. In addition to supporting our construction operations, you will support our office staff in greeting visitors, phone management, data processing, and record-keeping. This is a key support role in our project operations, requiring you to be dependable, organized, and detail oriented.

Responsibilities

Construction Administration:

- Support Construction Operations by providing consistent administrative coordination,
organization, and follow-through for the Operations team and field personnel.

- Prepare and distribute Superintendent boxes with required project materials and
documentation to support project mobilization and field operations.

- Maintain accurate project documentation and records by organizing, scanning, and filing,
and updating project information, databases, and operational systems to ensure
information remains accurate and current.

- Run and distribute operational reports from systems such as Spectrum and CRM to support
the department.

- Provide administrative support to the Construction Operations Managers, including calendar
management, meeting preparation, drafting communications and documents, and
developing PowerPoint presentations.

- Identify and maintain consistent administrative processes that improve organization,
communication, and efficiency across the department.

- Provide back-up administrative support to the Field Operations Admin, assisting with any
administrative tasks as needed to support operational continuity and coverage.

Event Coordination:

- Coordinate Construction Operations meetings and events, and departmental activities,
including pre-job planning, Job close-out, Superintendent, Stand & Deliver, workshops,
seminars, summits, and team building events, including related scheduling, travel, and
logistical arrangements.

Qualifications

- 3+ years of administrative experience, preferably supporting construction or a field-based
environment.

- Strong organizational and time-management skills with the ability to manage multiple
priorities and deadlines.

- Ability to travel as necessary to support multiple regions.

- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

- Ability to learn and effectively use operational systems and databases; experience with
Spectrum and/or CRM systems preferred.

- Strong attention to detail and commitment to maintaining accurate records and
information.

- Ability to work 40 hours per week, with overtime expectation on occasion.

DN is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other federally protected class. All employment is decided on the basis of qualifications, merit, and business need.