AP Analyst

Job Title: AP Analyst Job Description
The AP Analyst supports the corporate accounts payable function by managing day-to-day activities such as high-volume invoice processing, three-way matching, supplier invoice analysis, and resolution of AP exceptions. This role ensures accurate and timely processing of invoices and payments within an ERP environment, with a strong focus on Oracle Cloud and advanced Excel capabilities. The AP Analyst also identifies appropriate accounting treatment for non-purchase order invoices, initiates supplier payments, and manages multiple AP workflows simultaneously.
Responsibilities
- Process accounts payable invoices accurately and efficiently within Oracle Cloud or a similar ERP system.
- Perform three-way matching of purchase orders, receipts, and invoices to ensure accuracy and compliance.
- Conduct detailed supplier invoice analysis to validate charges, resolve discrepancies, and ensure proper coding.
- Research and remediate AP exceptions, including invoice holds, mismatches, and other processing issues.
- Identify and apply the correct accounting treatment for non-purchase order invoices in accordance with company policies.
- Initiate supplier payments in a timely and accurate manner while adhering to internal controls and approval workflows.
- Manage multiple AP processes concurrently, including invoice processing, monitoring and responding to the AP inbox, and tracking approvals.
- Create and maintain pivot tables, VLOOKUPs, and basic formulas in Microsoft Excel to analyze AP data and support reporting needs.
- Support purchasing, supplier, and vendor master data activities, including matching tax IDs and managing 1099-related information when needed.
- Collaborate with internal stakeholders to resolve invoice, payment, and approval issues and to improve AP processes.
- Maintain accurate records and documentation in accordance with company policies and audit requirements.
Essential Skills
- Associates degree.
- Four or more years of experience processing accounts payable invoices within an organization with revenue greater than $300 million.
- Four or more years of experience performing three-way match within an organization with revenue greater than $300 million.
- Four or more years of experience managing multiple AP processes, including invoicing, AP inbox management, and approvals.
- Several years of experience with supplier invoice analysis, AP exception research and remediation, identifying accounting treatment for non-purchase order invoices, and initiating supplier payments.
- Four or more years of experience working with an ERP system such as Oracle, SAP, Workday, JD Edwards, NetSuite, PeopleSoft, Great Plains, or a similar platform (experience may be across multiple systems).
- Several years of experience creating pivot tables, VLOOKUPs, and basic formulas in Microsoft Excel.
- Experience in invoice processing, three-way matching, and accounts payable operations.
- Previous experience working in a temporary or contract role since 2017 or later.
Additional Skills & Qualifications
- Hands-on experience with Oracle Cloud for accounts payable processing.
- Experience in purchasing, supplier and vendor master creation, including matching tax IDs and managing 1099-related information.
- Strong analytical skills to interpret invoice data and resolve discrepancies.
- Ability to prioritize and manage multiple tasks and deadlines in a high-volume AP environment.
- Strong attention to detail and commitment to accuracy and compliance.
- Effective communication skills to collaborate with internal stakeholders and external suppliers.
- Adaptability and comfort working in a hybrid environment and within a large, complex organization.
- Experience with leading investment or financial services institutions is a plus.
Work Environment
The AP Analyst works within a corporate accounts payable team of more than eight professionals and reports into the AP leadership structure. The role operates in a hybrid schedule, with mandatory onsite work on Tuesday, Wednesday, and Thursday and remote work on Monday and Friday. The organization uses modern ERP systems, including Oracle Cloud and other enterprise platforms such as SAP, Workday, JD Edwards, NetSuite, PeopleSoft, or Great Plains, along with Microsoft Excel for data analysis and reporting. The facility is state-of-the-art and includes on-site amenities such as a gym and cafeteria, contributing to a comfortable and modern workplace. The leadership team is described as flexible and understanding, and contractors who perform well often receive extensions and, in some cases, conversion opportunities. The position offers holiday pay for six major holidays and accrual of paid time off based on hours worked, providing a supportive and attractive work environment.
Job Type & Location
This is a Contract position based out of Malvern, PA.
Pay and Benefits
The pay range for this position is $26.00 - $30.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Malvern, PA.
Application Deadline
This position is anticipated to close on Nov 8, 2026.
Workplace Type
This is a hybrid position in Malvern,PA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.