Legal Secretary

At Mayer LLP, we believe in doing law differently — with collaboration, innovation and determination at the core. Founded by a team of experienced, entrepreneurial attorneys, we’ve built a firm where client interests come first and teamwork drives results. With a Southwest regional footprint spanning Texas, New Mexico and Arkansas and a breadth of practice areas including corporate & securities, litigation, real estate, tax, labor & employment, healthcare and immigration, we serve clients ranging from start-ups to Fortune 500 companies across industries. If you thrive in a dynamic, growth-minded environment where your contribution directly matters and you’ll work alongside skilled professionals focused on achieving business-driven legal solutions, Mayer is where you can make an impact.

Responsibilities

- Greet clients and visitors in a professional and friendly manner

- Answer phone calls, take messages, and direct calls to the appropriate person

- Coordinate and schedule depositions, hearings, and meetings

- Assist with document preparation

- Conduct legal research and gather relevant case information

- Organize and maintain case files in document management system (iManage)

- Coordinate and schedule meetings, conferences, and travel arrangements

- Maintain and organize client files and records

- Communicate with clients, opposing counsel, court personnel, and accounting in a professional manner

- Open new files and running conflicts

- Updating docket sheet or information sheet on the file

- Perform general clerical duties such as filing, scanning, and data entry

- Provide administrative support to attorneys and staff as needed

Experience

- Excellent organizational skills and attention to detail

- Strong communication and interpersonal skills

- Proficient with Microsoft Office Suite and legal software (will train on our specific tools)

- Knowledge of e-filing in state and federal courts

- At least 3 years previous experience working as a legal secretary on the litigation defense side is highly preferred

- Knowledge of court rules and procedures

- Ability to maintain confidentiality and handle sensitive information

- Ability to work independently and as part of a team

Technology

Mayer LLP has implemented the following technology platforms:

- Westlaw

- Harvey AI

- Coyote

- PointOne

- iManage

Benefits

- Full suite of health/dental/vision benefits that go into effect the 1st of the month after an employee starts with the firm

- 10 company holidays + 4 early release days

- 16 PTO days

- Hybrid schedule (3 days/week in office, 2 days/week at home)

- 401k + firm match based on previous year revenue. In 2024 we matched up to 6%

- Discretionary year end bonus

- Employee referral bonus ($2000 - $4000)

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Compensation is commensurate with experience